FULL JOB DESCRIPTION

As a Project Administrator/Estimator at Acoustic GRG Products Ltd, you will be crucial to supporting our project teams by ensuring smooth administrative operations across all phases of project implementation. Your organisational skills and attention to detail will help us manage documentation, schedules, and communications effectively.

Key Responsibilities:

• Assist with Estimating when tendering for Projects, training will be provided
• Assist Installers in the administration of projects, including scheduling meetings, maintaining project documentation, and preparing reports.
• Maintain and update project documentation, including contracts, change orders, and progress reports.
• Coordinate communication between team members, subcontractors, and clients to ensure project information is accurately shared.
• Monitor project schedules and deadlines, ensuring that all tasks are completed in a timely manner.
• Prepare and distribute minutes of meetings and action items, following up to ensure timely completion.
• Assist in the management of project budgets and assist with invoices and payment processes.
• Support the procurement process by preparing purchase orders and tracking deliveries.

REQUIREMENTS

• Proven experience as a project administrator or in a similar administrative role.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.
• Attention to detail and a strong commitment to accuracy.
• Ability to work collaboratively in a team environment and build strong working relationships.
• Understanding of project management principles and methodology is a plus.
• Strong problem-solving skills and ability to adapt to changing circumstances.
• Full UK driving license, as some travel may be required, though not essential.

• Assist with Estimating when tendering for Projects, training will be provided
• Assist Installers in the administration of projects, including scheduling meetings, maintaining project documentation, and preparing reports.
• Maintain and update project documentation, including contracts, change orders, and progress reports.
• Coordinate communication between team members, subcontractors, and clients to ensure project information is accurately shared.
• Monitor project schedules and deadlines, ensuring that all tasks are completed in a timely manner.
• Prepare and distribute minutes of meetings and action items, following up to ensure timely completion.
• Assist in the management of project budgets and assist with invoices and payment processes.
• Support the procurement process by preparing purchase orders and tracking deliveries