Benefits

Pulled from the full job description

Company car

On-site parking

Full job description

About Parkedin

Parkedin is a Melbourne-based parking operator that turns underutilised commercial, industrial and development sites into convenient, technology-enabled parking facilities. We work closely with property owners, building managers and contractors to launch and run parking locations that create value for landlords and drivers alike. As we continue to grow, we are looking for an organised and proactive Project and Program Coordinator to support the delivery of new sites and access-system projects from start to finish.

About the role

Reporting to management, you will coordinate and administer projects related to the establishment, expansion and operation of Parkedin parking locations. You will keep projects on track, manage documentation and stakeholder communication, coordinate contractors, and give management clear reporting on progress and performance.

Tasks & responsibilities

• Coordinate and administer projects relating to the establishment, expansion and operation of Parkedin parking locations, including the conversion of underutilised commercial spaces into operational parking facilities.
• Develop and maintain project schedules, action plans, milestone trackers and supporting documentation to monitor the progress of new parking sites, system implementations and other operational projects from commencement through to completion.
• Liaise with property owners, building managers, contractors, service providers and internal stakeholders to coordinate project requirements, site access, installation activities, operational arrangements and agreed project deliverables.
• Coordinate the implementation of Parkedin's parking access solutions at new and existing locations, including arranging installation activities, stakeholder onboarding, system configuration requirements and implementation timelines.
• Maintain and administer project records, agreements, correspondence, site documentation, contractor information, implementation records and other documentation associated with Parkedin's projects and services.
• Monitor project progress against agreed timelines, requirements and deliverables, identify delays, operational issues or variations, and coordinate appropriate follow-up actions with relevant stakeholders to support timely project completion.
• Coordinate contractors and external service providers engaged for parking-site and access-system projects, monitor completion of scheduled works and report changes, delays or variations requiring management attention.
• Prepare and review project updates, implementation reports, operational summaries and supporting submissions for management, providing information on project progress, outstanding actions, issues and completed outcomes.
• Collect, maintain and analyse project and operational information, including parking utilisation, site performance, onboarding progress and implementation outcomes, and prepare reports to assist management in evaluating projects and improving service delivery.
• Provide ongoing administrative and coordination support for Parkedin's organisational projects, including new site launches, parking-service initiatives and technology-based access projects, ensuring that project documentation, stakeholder communications and required follow-up actions are completed accurately and within established timeframes.

About you

• 3+ years' experience in project administration, project coordination or a similar role
• Relevant qualification in Business, Project Management or a related field
• Strong organisational and time-management skills, with the ability to manage several projects at once
• Confident communicator who can build good working relationships with property owners, contractors and internal teams
• High attention to detail in documentation, record-keeping and reporting
• Proficient in Microsoft Office (especially Excel) and comfortable learning new software and access systems
• Able to work independently, show initiative and follow tasks through to completion
• Experience in property, facilities, parking or technology implementation is highly regarded

What we offer

• Hybrid working arrangement, with a mix of working from home and on-site at project locations
• Variety across site launches, technology rollouts and operational projects
• Possibility of a company vehicle
• A key role in a growing business where your work has visible impact

How to apply

Click "Apply" and submit your resume and a short cover letter outlining your relevant experience.

Pay: $75,000.00 – $85,000.00 per year

Benefits:

• Company car

Full job description

Company Description

EVSE Australia is a leading provider of electric vehicle (EV) charging solutions, dedicated to accelerating the transition to sustainable transportation across Australia and New Zealand. EVSE delivers end-to-end EV charging infrastructure for residential, commercial, government, and fleet clients and is committed to powering a cleaner future by making electric mobility accessible, reliable, and convenient for all.

Job Description

We are looking for a proactive and organised Project Administrator to join our Commercial Projects team in Silverwater. Working closely with Project Managers, engineers, contractors, suppliers and clients, you'll help coordinate the delivery of EV charging infrastructure projects from planning through to completion. This role is ideal for someone who enjoys managing multiple priorities, building strong stakeholder relationships and ensuring projects are delivered safely, on time and within budget. You'll play a key role in supporting project delivery while contributing to the growth of Australia's EV charging network.

Key Responsibilities:

• Coordinate the delivery of EV charging infrastructure projects to meet quality, budget and timeline requirements.
• Support Project Managers with subcontractor engagement, contracts and project administration.
• Coordinate suppliers to ensure materials and equipment are delivered on schedule.
• Monitor project progress and assist with risk management and issue resolution.
• Maintain project documentation and ensure compliance with HSE requirements.
• Conduct site visits and support the implementation of safety and environmental standards.
• Prepare project updates, reports and stakeholder communications.
• Act as a key point of contact for clients, providing project updates and responding to enquiries.
• Build positive relationships with contractors, suppliers and internal stakeholders.
• Support proposal preparation and participate in customer meetings when required.

Qualifications

You are a highly organised administrator with strong communication skills and the ability to manage competing priorities in a fast-paced environment. You enjoy working collaboratively with a wide range of stakeholders and are comfortable taking ownership of tasks, solving problems and finding practical solutions. Ideally, you'll bring experience from the electrical, construction, infrastructure or renewable energy sectors, along with a genuine interest in contributing to Australia's transition to sustainable transport.

• Experience coordinating projects within construction, electrical, infrastructure or related industries.
• Understanding of electrical, building or infrastructure project environments.
• Strong stakeholder management and relationship-building skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and competing deadlines simultaneously.
• Experience working with contractors, suppliers and external customers.
• Strong organisational and problem-solving capabilities.
• Experience with solar, EV charging or electrical infrastructure projects will be highly regarded.

Additional Information

• Be part of an industry helping accelerate the adoption of electric vehicles.
• This is an office-based role located in Silverwater, with team members working on-site 5 days/week.
• Join a collaborative, high-performing team where your contribution is valued.

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