JOB OVERVIEW

This position plays an integral role in supporting Bid Division Project Manager(s) in administrative aspects of the business cycle such as timely review and approval of all projects payables and receivables, owning the division master project tracker, review and addressing client requests, project change orders, and scheduling field staff and vendor work deliverables.
Responsible for preparing formal company documents and facilitating communication between the Project Manager and other internal and external contacts including the President, Project Manager, Controller, Engineers, Property Managers, Board Members, Trade Partners and Field Staff.
This position will also be responsible for reaching out to different trades to obtain quotes on projects in preparation for bid submissions. Additionally, the successful candidate will be submitting bids to various opportunities including jobs from the City of Calgary, engineering firms, and other organizations.

QUALIFICATIONS

• High School diploma and 2+ years’ experience working in an office setting.
• Excellent written and verbal communication skills.
• Strong knowledge of Microsoft office suite.
• Ability to multi-task and prioritize projects.
• Customer-service oriented.
• Able to complete complex administrative tasks with minimal supervision.
  Join us as a Project Administrator where your contributions will be valued, and you will have the opportunity to grow within our dynamic organization.
  Job Type: Full-time
  Pay: $21.00-$29.00 per hour

Benefits:

• Casual dress
• Company events
• Extended health care
• On-site parking
• Paid time off

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Application question(s):

• How many years of Microsoft Office experience do you have ?

Education:

• Secondary School (preferred)

Language:

• English (preferred)

Work Location: In person
Expected start date: 2025-06-3

• Project Administration
• Scheduling of projects, meetings, and other division related events.
• Manage project photos and videos.
• Manage all required Permits.
• Assist with project change orders writing, inclusive of vendor pricing
• Provide project document submissions to client(s).
• Manage all trade PO’s.
• Assist Project Manager with email management as requested.
• Assist Project Manager with client communication.
• Reach out to trade partners for project pricing in support of bid submissions.
• Submit bids to various clients including municipalities (e.g., City of Calgary), engineers, and private entities.