PROJECT ADMINISTRATOR at Gulf Interstate Engineering Company

Houston, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jun, 26

Salary

0.0

Posted On

17 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Administration, Prioritization, Communication Liaison, Decision Making, Professionalism, Confidentiality, Time Management, Troubleshooting, Organization, Detail Oriented, Multi-tasking, Written Communication, Verbal Communication, Microsoft Office, Problem Solving, Customer Focus

Industry

Oil and Gas

Description

Description Gulf Companies has served the global energy industry since 1953 by supporting the complete project lifecycle and developing valued business partnerships to ensure the success of the project. Our worldwide experience and multi-disciplined capabilities encompass all aspects of the Engineering, Procurement, Construction Management, Field Inspection, GIS Integrity, Staffing Services and more. Position Description The Project Administrator provides administrative support for projects under the supervision of the project manager. Essential Functions: Manage multiple projects with the ability to prioritize Communications liaison between the project and the client Ability to communicate with all levels of management, clients and project team members to achieve project objectives Work independently and make effective decisions in a timely manner Demonstrate think and act with a high degree of professionalism and confidentiality Produce work within a fast paced and deadline driven environment Work on special projects and reports as needed Prepare/format documents and develop/maintain complex excel spreadsheets Summarize correspondence to facilitate timely and efficient responses Schedule and coordinate meetings and appointments Take and transcribe minutes at meetings, noting/posting of action items Assist Project Manager in expediting action items Answer phones, manage multiple project calendars, book travel arrangements, maintain files and filing system, prepare expense reports Ensure work is being performed within the guidelines of our company policies and procedures Requirements Preferred Qualifications 4+ years of project administrative experience Excellent proficiency in Microsoft Office: Word, Excel, & PowerPoint Must have the ability to prioritize, manage time well, troubleshoot and work in a fast-paced and deadline driven environment Must be organized and detailed oriented with the ability to multi-task Excellent written and verbal communication skills Ability to work independently and collaboratively Education High school diploma required Associates degree preferred Competencies Problem-solving Results oriented Customer focused Business and people acumen Confidentiality Work Environment/Physical Demands Working conditions are normal for an office environment. Frequent sitting and operating a computer. Must be able to use body members to work, move or carry objects or office materials. Must be able to exert up to 10 pounds of force occasionally. Physical demands requirements are at levels of those for sedentary work. Gulf is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. #LI-RG1

Responsibilities

The Project Administrator provides essential administrative support to the project manager, which includes managing multiple projects, acting as a communication liaison between the project and the client, and achieving project objectives through effective communication across all management levels and team members. Key duties involve preparing and formatting documents, developing complex Excel spreadsheets, scheduling meetings, transcribing minutes, expediting action items, managing calendars, booking travel, and processing expense reports.