Conti Federal Services is a leading global construction and engineering company that has delivered some of the most demanding projects for the U.S. federal government. With roots dating back more than 115 years, Conti Federal specializes in disaster preparedness and recovery, classified and secure construction, critical infrastructure, and environmental remediation. We offer world-class service to our clients while remaining committed to our core values of safety, integrity, and compliance.
With offices located worldwide, the Conti Federal team prides itself on its diversity and inclusion and promotes an entrepreneurial and energetic atmosphere. We are looking for a candidate with a can-do attitude who wants to join our growing team, which is filled with boundless professional opportunities and career progression. We are committed to individual career development by offering a challenging yet learning-oriented culture that seeks to retain and promote from within the organization.
If you are looking to join a fast-paced and dynamic company, we want to hear from you!
To learn more about Conti Federal, please visit http://www.contifederal.com/

GENERAL POSITION DESCRIPTION

The Project Administrator is responsible for ensuring the project documentation including all required correspondence is properly completed and filed for ease of reference. This role is responsible for entering all subcontracts, purchase orders and change orders into the ERP and Project Management systems, sent to the subs and vendors, and ensuring these documents are signed and returned. The role is also responsible for ensuring the appropriate documentation is in place and submitted to the client for accurate and timely payment.
This is a one-year fixed-term contract.

QUALIFICATIONS

• Must be an Italian Citizen.
• Has a solid time management system and demonstrates excellent organizational skills.
• Excellent proficiency in MS Office products (primarily Word, Excel and PowerPoint) and PDF software such as Bluebeam
• Fluency in both English and Italian
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Attention to detail and accuracy in document management
• Ability to multitask and prioritize tasks effectively
• Experience in project administration or related field
• Knowledge of project management tools and methodologies
• Bachelor’s degree in business administration or relevant field

• Assists the Project Management team in processing and tracking paperwork including submittals, RFIs, invoices, application for payment, subcontract agreements, purchase orders, and closeout documents.
• Accurately receives, vouchers and reconciles invoices.
• Ensures the team accurately documents and submits all receivables, quantities, extras, change orders, and claims for timely invoicing and to maximize cash flow.
• Prepares supplier and subcontractor invoices.
• Assists the timely preparation of submissions for as-builts, vouchers, extras, and claims and follows up for income collection.
• Maintains a comprehensive and orderly project file system. Ensures the team adheres to the filing process.
• Ensures all documentation is clear, concise, and accurate so all departments and employees can reliably use this information.
• Assists the execution of the required documentation for clients, subcontractors, and for internal company procedures.
• Works with the Accounting and IT Department to ensure jobs are correctly set up in the system in a timely manner.
• Maintains meeting minutes and follows up with the team regarding administrative action items
• Submits and maintains individual and company access control, clearances, vetting, permits and visa as per project specific requirements
• Maintains training documents and assists with timely completion
• Maintains all delivery and shipping documentation and assists with receiving
• Overseeing the daily operations of the office, ordering and maintaining of office consumables, furniture and equipment and ensures office areas are maintained and functional
• Plan and support on and off-site meetings and conferences, visitor control, travel arrangements and onboarding