YOUR KNOWLEDGE/SKILLS, EDUCATION, AND EXPERIENCE:

• Capable of performing duties with no direct supervision and within agreed schedules and budgets.
• Capable of using initiative, knowledge and experience to recognise, highlight and address opportunities and threats as and when
• they emerge.
• Excellent organisational skills
• Previous administrative/ project secretarial experience is beneficial.Excellent communication skills

SKILLS AND RESPONSIBILITIES:

• Providing secretarial support to the project client team
• Creation, transcribing and production of reports and letters
• Organising meetings and arranging travel requirements.
• Attending meetings and answering client staff queries.
• Providing logistical support.
• Receive, sort, and distribute daily mail/deliveries
• Arrange courier collections as required
• Order taxis and keep log of bookings
• Order stationery and issue stationary to staff
• Arrange catering sundries for the office including tea, coffee, sugar, milk, fruit etc.
• Assist with onboarding staff (sorting out IT kit, arranging access passes, and arranging access to all the systems that are required for a new starter, escalating/chasing requests if required)
• Assist with new start inductions
• Support review, checking and formatting of project documentation.

DETAILS ABOUT THE ROLE:

Location: Vienna
Relocation required: No
Travel required: Possibly
Contract type: Permanent