Project Administrator at Mace

City of London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

17 Jan, 26

Salary

0.0

Posted On

19 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Meeting Coordination, Diary Management, Report Production, IT Support, Onboarding, Documentation Management, Construction Support, Filing System Management, Access Management, Training Coordination, Induction Support, Data Management, Purchase Order Creation, Communication, Organizational Skills, Time Management

Industry

Construction

Description

Position status: This opportunity is for a secured role that is due to commence in November subject to approval. If you would like to be considered as we progress with this position, please click to apply. At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site. Within our business we harness our unique combination of leading-edge practical expertise and project delivery to unlock the potential in every project. Our values shape the way we construct, and define the people we want to join us on our journey, they are: Safety first - Going home safe and well Client focus - Deliver on our promise Integrity - Always do the right thing Create opportunity - For our people to excel You’ll be responsible for: Arranging and coordinating meetings/workshops with internal colleagues, sub-contractors, and external stakeholders, including the booking and managing of internal/external meeting rooms/venues. Diary management for team/function lead. Collating and issue agendas, meeting packs, meeting minutes, chase actions and support the production of reports/presentations Maintaining team information such as SharePoint folders, organisation charts, distribution lists, holiday trackers etc. Supporting team with general IT and system queries. New joiner onboarding and induction arrangements: Issue welcome email. Arrange access pass. IT set up. System training i.e., time sheets. Issue new joiner/line manager checklists. Undertaking ad-hoc tasks as necessary to support your team and the wider project. Aconex - upload and create workflows for documentation on behalf of team members, creating reports/dashboards. Working with the office manager and assisting in any office moves that affect the teams, keeping them updated and aware of any changes that affect them. Ensuring team members carry out training for parent companies and the project by set dates. Specialist responsibilities within your teams (include duties which you undertake beyond the above generic administration tasks): Construction delivery admin: Providing support to construction delivery team both office and technical. Hard copy filing of site documentation. Updating construction filing system on platform. Aphex system administrator: Providing access and login support. Updating assignees and packages. Weekend duty roster compilation and issue. Butty briefings/site wide talks: Producing slide templates. Managing updates and input from responsible persons. Creating purchase orders. Site inductions: Induction and support to Induction Manager. Data scope management of inductee submissions and competence. Induction roster compilation and issue. Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation. We are also open to discussing part time, flexible, and hybrid working options if suitable within the role. Please remember the Employee Referral Scheme and if there are any talented people you can recommend, just click the button and use the ‘Refer a friend’ feature found within the relevant job.

Responsibilities

The Project Administrator will be responsible for arranging and coordinating meetings, managing diaries, and supporting the team with various administrative tasks. Additional duties include onboarding new joiners and maintaining team information systems.