Project Administrator at NAVANTIA UK

Belfast, Northern Ireland, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

12 Aug, 26

Salary

0.0

Posted On

14 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Administration, CDRL Tracking, Document Control, MS Excel, MS PowerPoint, MS Word, Stakeholder Communication, Risk Management, Meeting Coordination, Version Control, Reporting, Organization Skills

Industry

Shipbuilding

Description

Company Description Navantia UK is a new force in British industry, supporting the UK’s defence, energy and maritime ambitions. We’re doing this by creating state-of-the-art sovereign defence capabilities, investing in the UK to modernise industrial facilities, and bolstering the nation's energy security. Established in 2022, Navantia UK is a subsidiary of Navantia SA, a Spanish state-owned company with over 300 years of naval shipbuilding history. In January 2025, Navantia UK completed the acquisition of Harland & Wolff and its four historic facilities in Belfast, Appledore, Methil, and Arnish. By combining Harland & Wolff’s proud heritage and facilities with Navantia’s global expertise, Navantia UK is well-positioned to strengthen Britain’s defence, maritime and energy industrial capabilities, supporting jobs and economic growth across the UK. Job Description RESPONSIBILITIES & DUTIES Programme / Project Support (Primary Focus) Own and maintain the CDRL tracker as a live control document Ensure all CDRL deliverables have clear owners, dates, and status Proactively chase inputs and manage deadlines Track deliverable maturity (draft → review → approved → submitted) Align deliverables to the CMS (working with Scheduling) and reporting milestones Provide weekly/monthly reporting on deliverables status and risks Programme Directors Support Maintain central action and decision logs from leadership meetings Capture and track actions, owners, and deadlines Actively follow up and close out actions Governance & Reporting Coordinate inputs to monthly MoD / GSO / programme reporting cycles Ensure submissions are complete and aligned Maintain a forward look / deliverables calendar Support preparation for reviews, boards, and governance gates Document Control Manage document systems (SharePoint / Windchill, for the FSS Programme – POC for access etc.) Ensure version control, naming conventions, and auditability Control transmittals (uploads to Windchill for Monthly Submission, BMT transmissions etc.) and formal submissions to GSO Maintain records of approvals and issue history Risk & Issue Support Flag risks linked to late or poor-quality CDRL deliverables Support updates to risk/issue logs where relevant Administrative Support (Secondary Scope) Schedule and organise meetings, reviews, and governance forums Manage agendas, minutes, and action logs Maintain distribution lists and communications Support document formatting, pack collation, and issuing Handle general coordination tasks (room bookings, logistics, etc.) Qualifications QUALIFICATIONS, SKILLS & EXPERIENCE Essential: Mathematics and English GCSEs (or equivalent) at Grade C or above Between 1-2 years’ experience in a busy administration role Strong attention to detail Be strong with MS Excel, MS PowerPoint, MS Word Good organisational skills and the ability to work on own initiative Good communication skills with ability to deal with enquiries Ability to multi-task, manage deadlines and workload Desirable: HNC in Engineering (or similar) Additional Information The Package: Competitive base pay Company pension Life Assurance Health care cash plan (optional) 33 days holiday (pro rata) Onsite parking We are an Opening Doors employer, committed to equal opportunity and an inclusive workplace. Our approach, shaped by our values of service, trust, excellence, agility, dedication, and you, we focus on removing barriers and recognising potential. We are committed to fairness at every stage, including providing reasonable adjustments and actively working to eliminate discrimination. We believe talent is everywhere, and by widening access to opportunity and welcoming diverse experiences, we aim to create a workplace where every person feels valued and has an equal chance. If you experience difficulties or are unable to apply for a role on-line please contact us at [email protected] and one of the team will be in contact to help you. Location: Belfast (New Build) Department: BMO Employment Type: Permanent

Responsibilities

The role focuses on managing CDRL trackers, document control systems, and providing administrative support to Programme Directors. Key duties include tracking deliverables, maintaining action logs, and coordinating monthly reporting cycles for the MoD and GSO.