• TechnoServe seeks a highly organized, detail-oriented professional to assist with administrative and logistics functions for the PReP & SAYWEE projects.
• The role is a critical function of the state offices and ensures smooth office operations at all times.

BASIC QUALIFICATIONS

These are the requirements that any qualified candidate must meet. Typically includes:

• Bachelor’s Degree or Tertiary studies in Business Administration, Public Administration, Sociology, Office Management, or other relevant social sciences-related fields
• Procurement certification or prior experience is an added advantage.

Preferred Qualification:

• Alternatively, have at least 2 years of work experience in an administrative / office management role, with responsibilities related to procurement, preferably with an international NGO.

Travel:

• Ability to travel on occasion.

Language Requirement:

• Fluency in English, both in writing and speaking.

Knowledge, Skills and Abilities:

• Effective oral and written communication skills, and the ability to work independently on multiple tasks simultaneously
• Strong interpersonal, organizational, and communication skills
• Experience with relevant software packages is useful for preparing relevant work documents.
• High Professional work ethic and integrity.
• Ability to reason objectively, clear, strong and strategic communication skills.
• Good interpersonal and public relations skills.
• Strong operational, analytical and management skills.
• Ability to multitask competing priorities with minimal supervision.
• Ability to work both as a team lead and a team member.

Travel and Logistics:

• Assist with international and domestic travel requests for all staff.
• As assigned, process all visa and work permit requests for staff in compliance with host Country guidelines.
• Guide other office support staff, such as drivers and cleaners, to regularly comply with operational standards.
• Work with the Operations Specialists of the project to coordinate paperwork and physical maintenance of the fleet and logistics management.
• Work with Operations Specialists to check vehicle routes and speed limit applications.

Office Management:

• Inspect and track usage of office consumables and its facilities, including utilities such as diesel, generator maintenance, electricity and other health and safety regulators.
• Drafting of reports relating to the state offices.
• Collection of fuel purchase invoices at the state offices for transmission to the finance department.
• Executes daily purchases and manages office petty cash.
• Provide petty cash vouchers and payment of petty cash expenses.
• Submit monthly Petty cash fund reconciliation with all related documents.
• Draft correspondence, including reports, processes, and other administrative documents.
• Assumes responsibility for document filing and applies initiative in developing office administrative procedures.

Procurement:

• Work with the Operations Specialists of the project to coordinate the project’s needs and make the requests in the system.