Project Administrator, Project & Infrastructure Advisory at BDO in Australia

Adelaide, South Australia, Australia -

Full Time

Start Date

Immediate

Expiry Date

15 Jan, 26

Salary

0.0

Posted On

17 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Administrative Support, Organisational Skills, Communication Skills, Confidentiality, Microsoft Office Suite, Adaptability, Client On-boarding, Documentation Management, Meeting Coordination, Minute-taking, Induction Activities, Compliance, Bid Compliance, Contract Management, Team Collaboration

Industry

Accounting

Description

About BDO At BDO Australia, our why is ‘empowering people, realising possibilities’. One way we bring this to life is by hiring and developing exceptional talent, to deliver on our wide array of audit, tax and advisory services. About the Role We are looking for a motivated and passionate Project Administrator to support our Project & Infrastructure Advisory (P&IA) Team on a 12-month contract. This is a dynamic role that blends project coordination and administrative support, contributing to the delivery of large-scale infrastructure projects across a range of sectors. You will play a key role in supporting project delivery, coordinating internal and client-facing activities and ensuring operational efficiency across the team and contributing to seamless client experience. This is a great opportunity to build your project coordination experience in a professional services environment, working alongside a collaborative and high-performing team. Duties and responsibilities: Monitor workflows and flag key action items to ensure timely follow-up and progress tracking Support with induction activities for new team members Coordinate client on-boarding processes, ensuring compliance with the firm’s risk and governance frameworks Collate bid compliance materials (e.g., insurance certificates, regulatory documentation) and format consultant CVs to ensure consistency across submissions Prepare and manage confidentiality agreements, sub-contractor contracts, client registers and other client documentation Plan and coordinate project meetings, training sessions and events Prepare, coordinate and format documentation for meetings, including meeting agendas, presentations, reports and accurate minute-taking Provide backup support to the Executive Assistant with general administration (i.e., client correspondence, scanning, filing, billing, invoicing, travel) as required About You You may be looking to take the next step in your career into project coordination, bringing with you experience from a senior administrative, EA, or PA role, or from working in a project-based environment. You might also have completed project coordination or project management training and gained some practical experience that you're ready to build on. In addition, you will bring: Strong organisation skills with the ability to prioritise tasks and adapt to changing priorities Excellent written and verbal communication skills A high level of professionalism, reliability, and confidence in handling confidential information Proficient in Microsoft Office Suite, with the ability to quickly adapt to new technologies Why BDO? Working for BDO you will be part of a growing and market leading professional services firm. Our national and global footprint provides our people with opportunities to work on interesting client engagements, across diverse industry sectors and services. Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways. We provide our people with various health and wellbeing, social, financial, and professional development benefits to help realise what’s possible. Participate in fitness challenges or take advantage of exclusive discounts to corporate health insurance, gym memberships and wellness facilities via our BWell program. Access benefits such as travel perks, retail discounts, free breakfast, employee referral rewards, study, and professional development support. Our leave options cater to the unique needs of our people; and include enhanced family support, cultural and religious leave, and options to purchase additional leave. You can also give back and get involved in community initiatives via our BCaring program. With a strong focus on learning and growth, we provide on the job training and formal development programs to help you succeed in your role and develop your skills and experience. Our culture is underpinned by our core values (One, Bold, Human, Heart and Strive). We are proud to be recognised as an Inclusive Employer by the Diversity Council of Australia and an Employer of Choice by the Workplace Gender Equality Agency (WGEA). At BDO Australia, our why is “empowering people, realising possibilities”. One way we bring this to life is by hiring and developing exceptional talent, to deliver on our wide array of advisory, assurance, and accounting services. By empowering our PEOPLE, we build TRUST in our market and in each other. We inspire our people to connect, solve, and create IDEAS, realising possibilities which have a lasting impact on our people, our clients, and our communities.

Responsibilities

The Project Administrator will support the Project & Infrastructure Advisory Team by coordinating project delivery and ensuring operational efficiency. This includes monitoring workflows, managing documentation, and facilitating client interactions.