Project Administrator at SCS Engineers

Bedford, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Feb, 26

Salary

23.0

Posted On

08 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office Suite, Word, Excel, Typing, 10-key, Data Analysis, Report Preparation, Proposal Preparation, Business Development, Inventory Management, Billing, Invoice Processing, Timesheet Review, Expense Report Processing, Travel Arrangement, Health and Safety Support

Industry

Environmental Services

Description

What we are looking for SCS Engineers is looking for a Project Administrator to support our Central Region for our Field Services OM&M Business Unit. The Project Administrator will assist with office-related projects, business development, and other indirect tasks. You will facilitate operational activities and work with individuals in other departments to provide support. You will receive work assignments from the Office Service Managers, Sr. Project Administrator, Regional Manager, and other delegated project leads. You will work out of the Bedford, TX office. How you can make an impact • Assist data analysts and project managers with report preparation by proofreading and finalizing client reports and client correspondence. May be occasionally asked to assist in completing reports through project manager dictation.• Assist managers with proposal preparation and other business development activities, including typing up and/or reviewing miscellaneous correspondence and presentations. May be occasionally asked to assist in completing tasks through project manager dictation.• Maintain all proposal and project files.• Assist the Sr. Project Administrator in completing interactive billing and posting of invoices. This task includes assisting the project manager in balancing project budgets, distributing finalized invoices by typing up email correspondence, and electronically filing invoices using company standard practices.• Create and issue purchase orders for supplies, rentals, and project materials. Track all purchases and related documents with an emphasis on cost reduction and efficiency.• Assist in processing invoices from vendors and subcontractors.• Assist the Sr. Project Administrator with preparing and distributing accounting reports to managers for their review and approval.• Review and process employee timesheets and expense reports. Follow-up with supervisors for final approval.• Support field staff and managers in managing field-testing equipment. This task includes keeping inventory of replacement supplies and ordering supplies as needed.• Provide administrative support for the Regional Health and Safety Representative, including compiling site-specific health and safety plans.• Arrange travel, lodging, conferences, and catering if needed.• Assist in other duties as requested. Qualifications • Associate’s degree, Business School Certificate, or Bachelor’s degree preferred.• 2 to 3 years of relevant experience preferred.• Proficient in Microsoft Office Suite including Word and Excel.• Proficient in typing and 10-key.• Eager to learn from senior staff to improve skills and a desire to grow the position further.• Team player who is detail-oriented, self-starter, passionate, and has a desire to put out the best possible work that they can. Additional Details: • This position is for the Field Services division of SCS Engineers.• Full-time or part-time remote is not an option. There is flexibility though in working from home for personal sickness or care of a child that is sick.• Work week is Monday through Friday, 8 hours a day, plus 1-hour non-paid lunch (9 hours total). Typical hours are anywhere from 8:30 am to 7:00 pm.• This is an hourly position with occasional overtime. Pay Range USD $21.00 - USD $23.00 /Hr. Additional Information Please note that our pay ranges are determined by several factors, including relevant experience, internal pay equity, and location. They do not include any of the amazing benefits of being an employee-owner, which are listed below. Whether it's reducing methane emissions at agricultural facilities and landfills, repurposing contaminated properties, producing alternative energy, or sequestering carbon, we've been focused on finding smart climate solutions and improving the natural environment since our inception over 50 years ago. Join our 100% employee-owned firm and start creating your own legacy. As a growing firm, we offer excellent opportunities for career advancement and a comprehensive package, including: Medical, Dental, Vision, Life and Disability Insurance 100% employer- funded Employee Stock Ownership Plan (ESOP) and 401K including employer match Annual Bonus Program Student Debt Employer Contribution Program Paid holidays, PTO and Paid Parental Leave SCS Engineers is an Equal Opportunity Employer (EOE). SCS provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disabled status. If you have questions, difficulty using our online system and/or you need an accommodation due to a disability then please contact us about your interest in employment at recruiting@scsengineers.com

Responsibilities

The Project Administrator will assist with office-related projects, business development, and operational activities. Responsibilities include report preparation, proposal assistance, invoice processing, and supporting field staff.