Project Administrator - Service at Trane Technologies

Maitland, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jun, 26

Salary

89000.0

Posted On

07 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Documentation, Procurement, Job Costing, Customer Invoicing, Administrative Closeout, Contract Compliance, Material Ordering, Purchase Orders, Subcontracts, Financial Systems, Basic Accounting, Problem Solving, Decision Making, Communication Skills, Time Management, Bilingual English French

Industry

Truck Transportation

Description

At Trane TechnologiesTM and through our businesses including Trane® and Thermo King®, we create innovative climate solutions for buildings, homes, and transportation that challenge what’s possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go. What’s in it for you: Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient environments, it’s our responsibility to put the planet first. For us at Trane Technologies, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what’s possible for a sustainable world. Trane has a new exciting opportunity to join our organization as a Project Administrator in our Maitland, FL Contracting group. Under moderate supervision, this position works closely with Project Manager(s), and is responsible for routine project documentation, procurement, job costing, customer invoicing, and administrative closeout of each project. From project award through close-out, portfolio includes multiple projects at different stages of completion. You will be required to closely interact with internal and external customers to ensure the timely completion of each project, to foster a positive culture. Thrive at work and at home: Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE! Family building benefits include fertility coverage and adoption/surrogacy assistance. 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution. Paid time off, including in support of volunteer and parental leave needs. Educational and training opportunities through company programs along with tuition assistance and student debt support. Learn more about our benefits here! Where is the work: From Monday to Thursday, work onsite with your colleagues. On Fridays, choose your work location, balancing what your work requires What you will do: Follow establish standard work and processes, utilizing several enterprise systems. Coordinate the transition of projects from Sales to Operations within enterprise business systems. Administer projects throughout entire life cycle to ensure contract compliance and successful delivery. This includes coordination with regional leadership, contract management, legal, and financial services. Manage procurement processes per project requirements. With guidance from Project Manager and/or Engineer, handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors. Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing. Coordinate with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc. Reviews billing backlog and coordinates/communicates with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles. What you will bring: High School diploma or GED and up to two (2) years of related experience and/or training; or equivalent combination of education and experience. Bilingual written and spoken English and French preferred/required. Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team. Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement. Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment. Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, an asset. Construction law and regulation knowledge is an asset. Familiarity with the operation of HVAC Systems preferred not required. Flexibility to work overtime/ weekends, as required. Compensation: Base Pay Range: $42,000 - $89,000/ annually. Please Note: this position is overtime eligible. Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status. Equal Employment Opportunity: We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

Responsibilities

This role involves routine project documentation, procurement, job costing, customer invoicing, and administrative closeout for multiple projects under moderate supervision, working closely with Project Managers. Responsibilities span the entire project lifecycle from award to close-out, requiring interaction with internal and external customers to ensure timely completion.