DESCRIPTION

We have an opportunity for a Project Administrator to join our Community Development team of engineers, designers and drafters in Regional Queensland. Our approach to community development consulting covers master planned communities, mixed-use developments, parks, recreation facilities, and streetscapes. We activate urban downtowns, suburban centers, small towns, and rural areas—and the multimodal corridors that connect us to the places we work, live, and thrive.
The Project Administrator is the ‘go to person’ to support Project Managers setting up new projects, change management for ongoing projects, monitoring and forecasting financials, developing and updating project schedules for activities and client deliverables, reporting criteria and indicators that are fundamental to healthy project delivery.
The role, depending on the specific project needs, may include working with multiple PMs across a wide range of small to highly complex projects. Project Controls may include task management of individual projects components, as delegated by a project manager on smaller projects.
This role can be based in either Cairns, Townsville, Mackay, Rockhampton or Wide Bay.

QUALIFICATIONS

Minimum Diploma level qualification
Primary Location : Australia-Queensland-Cairns
Organization : BC-3047 CommDev-AU Queensland
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Full-time
Job Posting : May 18, 2025, 9:13:15 PM
Req ID: 250001Y0
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans

DAY TO DAY TASKS MAY INVOLVE:

• Assist PMs to coordinate and deliver projects in accordance with the Stantec Project Management Framework, particularly in terms of budgets, scope, schedule, profitability and risk.
• Implement Stantec’s established project control processes and procedures for project execution, including, but not limited to, earned value management, management of change, and forecast cost and revenue projections.
• Check approvals for contracts and sub agreements are obtained in compliance with company policies, insurances and subconsultant prequalification questionnaires are up to date.
• Support development of a project implementation plan for internal team or external clients as required.
• Generate various reports from Oracle dashboards to enable PMs and business leaders to analyse project performance.
• Evaluate project performance financial results and interpret to provide high level summary of under and over-performing projects.
• Support PM and business lead decisions to mitigate potential negative impact of under-performing projects.
• When requested by the business leads or PM, organise and schedule communication processes with the project teams including meetings, recording minutes, and driving the status of action items.
• Respond to requests from internal team and external clients in a timely manner.
• Understand the monthly requirements for project reporting and financial updates.
• Monitor unbilled financials and support PMs with regular and timely invoicing.
• Monitor accounts payable and support PMs in the close-out process when projects are complete.

TO BE SUCCESSFUL FOR THIS ROLE YOU’LL NEED:

• Project Administrator work experience in relevant industries or related roles ideally in consulting engineering practice
• Experience in generating, understanding and analysing financial reports and schedules.
• Business awareness and acumen, sound knowledge of project costs, time and resource management.
• Understanding and experience of project management as a discipline.
• Strong interpersonal skills, ability to communicate with a wide range of experienced professionals and levels of leadership.
• Strong administrative skills including attention to detail, written and oral communication, management of documentation.
• Possess sound problem-solving skills and ability to make timely suggestions, including knowing when to escalate issues of concern.
• Ability to work on multiple projects or tasks and comfortable with regular change in response to varying project or client priorities.
• Excellent experience with Microsoft Excel.
• Preferred experience with Primavera P6, Microsoft or other scheduling software.