Project Administrator, TS TM SER at Valmet Inc

Karlstad, Värmland County, Sweden -

Full Time

Start Date

Immediate

Expiry Date

19 Jan, 26

Salary

0.0

Posted On

21 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Administrative Support, Budget Tracking, Cost Reporting, Invoice Coordination, Meeting Organization, Project Management Tools, MS Office, Effective Communication, Detail-Oriented, Collaboration, Stakeholder Management, Logistics Coordination, Compliance, Continuous Improvement, Proactive

Industry

Machinery Manufacturing

Description

Are you ready to take the next step in your career ? We are looking for a key player in our project execution. Valmet’s Tissue Business Area Services delivers mill and machine improvements and equipment worldwide, combining innovative technology, reliable services, and a strong focus on raw material and energy efficiency. Our goal is to help our customers improve performance and sustainability. We are now looking for a Project Administrator to join our Tissue Machines Engineering and PMO team. In this role, you will provide essential coordination and administrative support to our project management office and leadership team, helping ensure smooth project execution and operational excellence. We are looking for a proactive, detail-oriented, and collaborative professional who thrives in a fast-paced environment. You are organized, communicative, and eager to support multiple stakeholders across engineering, procurement, logistics, and site operations. You take pride in delivering high-quality work and are motivated by helping teams succeed. Your primary location will be in our Wroclaw or Karlstad office. Other relevant Valmet locations may be considered. Role and Responsibilities Coordinate project schedules and track milestones with managers and coordinators. Organize meetings, workshops, and reviews across teams. Prepare and consolidate project status reports for stakeholders. Support budget tracking, cost reporting, and invoice coordination. Arrange travel and logistics for project personnel. Ensure compliance with PMO processes and contribute to audits and improvements. Expectations Bachelor’s or Master’s degree in Engineering, Business administration, Finance or other relevant education. Proven experience in project or administrative roles in technical or industrial environments. Proficiency in MS Office and project management tools (e.g., MS Project). Effective communication in English; other languages are a plus. Familiarity of Valmet tools is a plus (POP, Radar, Infor LN, M-Files etc.). We Offer A great opportunity to contribute to our engineering and project management operations in an international and inspiring working environment. You’ll be part of the management team and a team that values collaboration, continuous improvement, and delivering results. This role offers rewarding challenges and the chance to grow professionally while supporting impactful projects. Additional information Would like to know more in detail? Please contact Jukka Halme, Head of Engineering & Project Management, Tissue Machines Services. Tel. +358503170890. If this sounds like something you are looking for and you are ready to go forward on your career, send your application with your CV in English and salary expectation via the link provided latest by 5th November 2025. We review applications during the application period, and we invite candidates to a video interview the position will be filled as soon as a suitable candidate is found. In our recruitment process we use a variety of selection methods, eg. video screening, personality questionnaires, ability tests and interviews. We encourage our employees to a healthier lifestyle by being a Smoke-free Workplace. When everything works together Valmet is where the best talent from a wide variety of backgrounds comes together. With over 19,000 professionals around the world, we are the leading global developer and supplier of technologies, automation and services for the pulp, paper and energy industries, and serve an even wider base of process industries with our automation systems and flow control solutions. Our commitment to moving our customers’ performance forward requires creativity, technological innovations, service know-how – and above all, teamwork. www.valmet.com/careers http://www.valmet.com Valmet is a global technology leader serving process industries. We work together with our customers throughout the entire lifecycle, delivering cutting-edge technologies and services as well as mission-critical automation and flow control solutions. Backed by more than 225 years of industrial experience and a global team of over 19,000 professionals close to customers, we are uniquely positioned to transform industries toward a regenerative tomorrow. In 2024, Valmet’s net sales totaled approximately EUR 5.4 billion. Our head office is in Espoo, Finland, and we have experts in approximately 40 countries around the world. Valmet’s shares are listed on Nasdaq Helsinki. To protect our candidates' privacy, Valmet will never ask any personal information such as banking information or social security number during the recruitment process.

Responsibilities

The Project Administrator will provide essential coordination and administrative support to the project management office and leadership team, ensuring smooth project execution. Responsibilities include coordinating project schedules, organizing meetings, preparing status reports, and supporting budget tracking.