Project Administrator at UGL Limited

Gladstone, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

21 Sep, 26

Salary

0.0

Posted On

23 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Workforce Coordination, Compliance Management, Project Controls, Mobilisation, Timesheet Management, Payroll Input, Training Matrices, Purchase Orders, Procurement, SAP, MS Office, SharePoint, Logistics Coordination, Project Documentation, Stakeholder Management, Reporting

Industry

Rail Transportation

Description

Based in Gladstone Full Time Casual Role (Potential to Extend) Hybrid Working Options With a strong pipeline of work across the Fuels and Energy sector, we are seeking an experienced Project Administrator to support site-based delivery in Gladstone. This is a casual position with the potential to transition into a longer-term opportunity. This role is ideal for an administrator with shutdown and mobilisation experience, who thrives in fast-paced, site-driven environments and is confident supporting compliance, workforce coordination, and project controls. About the role You will play a key role supporting project and shutdown delivery teams with a strong focus on workforce coordination, compliance, and site readiness. Your responsibilities will include: Supporting shutdown and mobilisation activities, including onboarding, site readiness, and workforce coordination Managing timesheets and payroll inputs, ensuring accuracy and timely submission Maintaining and updating training matrices, ensuring workforce compliance and site access requirements are met Coordinating compliance documentation, inductions, and project-related records Raising and managing purchase orders (POs), tracking expenditure, and liaising with internal procurement teams Assisting with project documentation, reporting, and general administration support Coordinating logistics for personnel, including travel, accommodation, and mobilisation scheduling Liaising with site teams, project managers, and internal stakeholders to ensure smooth project delivery Ensuring timely follow-up on outstanding actions, compliance requirements, and deadlines What we’re looking for Proven experience as a Project Administrator in site-based environments, ideally within Oil & Gas, Energy, Utilities, or Heavy Industry Strong exposure to shutdowns and/or mobilisation activities Experience managing timesheets, compliance processes, and workforce coordination Confidence maintaining training matrices and tracking workforce competencies Experience with purchase orders and basic procurement processes Strong systems capability (SAP or similar ERP systems, MS Office, SharePoint) Highly organised with strong attention to detail and ability to manage competing priorities A proactive, hands-on approach with strong communication skills Why join UGL? Opportunity to work on major energy projects in a key regional hub (Gladstone) Casual role with potential for longer-term engagement Supportive team environment within a leading engineering and services business Access to ongoing career pathways across UGL and the CIMIC Group

Responsibilities

Support project and shutdown delivery teams with a focus on workforce coordination, compliance, and site readiness. Manage administrative tasks including timesheets, payroll, purchase orders, and personnel logistics.