Project Administrator at UGL Limited

Maitland, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

08 Jul, 26

Salary

0.0

Posted On

09 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project administration, Site mobilization, Payroll processing, Purchase order management, Vendor management, Subcontractor management, Data entry, Record keeping, Communication skills, Negotiation, Influencing skills, Time management, MS Word, Excel, Access, SAP

Industry

Rail Transportation

Description

We work on challenging and exciting projects that shape the way we evolve, adapt, and transform the industries we work in. We rally together, drawing on the diverse skills across our teams and create environments where great ideas are heard. This opportunity will see you join a reputable company with a highly experienced team who work together to develop and provide solutions for our customers. UGL’s Industrial & Resources division are currently seeking an experienced Project Administrator, working from our Bennetts Green Workshop & Site Based Work. The role is a 12-month contract. We are seeking an experience site administrator with relevant and recent experience working within a similar role and industry. On offer we have: 12 month contract Competitive Remuneration Package Opportunity to grow, career progression. Key responsibilities and accountabilities: Coordination of all site mobilisation & demobilisation requirements ranging from travel, accommodation, inductions, training, PPE, IT access and new starter information, including subcontractors Meet and greet new starters / transfers on arrival. Coordinate Visitor and Sub-Contractor travel, accommodation, and site access. First point of contact for all payroll queries, to be responded to within appropriate timeframes. Upload of site labour to client and internal system on a weekly basis Raising vendor and subcontractor purchase order requisitions, processing vendor and subcontractor invoices within required timeframes (e.g. support good receipting, equipment deliveries, tracking of maintenance needs/ damage reports etc.) Maintain filing systems and databases to ensure compliance to quality and management systems. Maintain site training matrix and records. Ad-hoc administration tasks required by Project team. Goods Receipt of vendor invoices Purchase order set up Timesheet changes in SAP Subcontractor set up and reporting. Qualifications and Education Requirements Strong communication skills (oral & written) including strong negotiation and influencing skills and the ability to establish effective working relationships with a variety of people at different levels both internally and externally. Demonstrated ability to work autonomously to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast-paced environment with multiple demands. Proficient skills in computers: MS Word, Excel, Access, email. What we offer Diverse opportunities to grow, back yourself and achieve. The chance to join a 6,000+ strong organisation owned by the CIMIC Group, one of the world's leading international contractors. Pathways for you to succeed and the space for you to carve your own journey. About Us UGL is well-known and respected for providing end-to-end engineering, construction and maintenance services within, rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies. At UGL, we value diversity – in the backgrounds, ideas, work styles and perspectives of our team. We are an Equal Opportunity Employer and strongly encourage people with disability, Aboriginal & Torres Strait Islander people, mature aged workers and people from culturally diverse backgrounds to apply. Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and for you to undergo pre-employment medical assessment including drug and alcohol screen. If you are confident, you have the skills and knowledge to fulfil this role, then please apply now!

Responsibilities

The Project Administrator will coordinate site mobilization, demobilization, and travel logistics for staff and subcontractors. They are also responsible for managing payroll queries, processing purchase orders, and maintaining site compliance records.