Project Administrator at UGL Limited

Carinda, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

06 Jul, 26

Salary

0.0

Posted On

07 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll management, Timesheet administration, Project reporting, Document control, Procurement, Invoice processing, Vendor onboarding, Contract administration, Onboarding, Inductions, ICT support, Office administration, MS Office Suite, Communication, Organizational skills, Problem solving

Industry

Rail Transportation

Description

Iconic Regional Rail Project Opportunities for career growth & development A collaborative and innovative work environment About the Project: The NSW Government is replacing the ageing NSW regional rail fleet of XPT, XPLORER and Endeavour trains. The new trains will improve safety, amenities, accessibility, and reliability for customers who travel from Sydney to many regional centres in NSW, as well as Canberra, Melbourne and Brisbane. As part of the Regional Rail Project, UGL will perform all asset management and maintenance activities for the new regional rail fleet of 117 rail cars, training simulators and the maintenance facility in Dubbo for at least 15 years. About Your Role: We are on the search for a dynamic and committed Project Administrator to join our high performing team, located at our Mindyarra Maintenance Facility, Dubbo. Reporting to the Contract Delivery Manager, you will provide administrative support to the operations team involved in the Regional Rail Project (RR). This position is critical in ensuring the smooth functioning and efficiency of administrative tasks related to the project, which aims to replace the ageing regional rail fleet to improve overall service quality. Key Responsibilities: Manage payroll, timesheets and payroll enquiries for NSW Passenger Coordinate inputs for monthly project and management reporting Maintain accurate project documentation across document control systems Act as the key point of contact for the Mindyarra Maintenance Facility Lead purchasing and procurement administration, including invoices, POs, inventory and vendor onboarding Liaise with contractors and support facility maintenance coordination Support contract administration activities under direction of the Contract Delivery Manager Coordinate new starter onboarding, inductions, training and basic ICT support Provide general office administration, including minutes, presentations and internal communications About You: Organisational Skills: Exceptional organisational skills to manage multiple administrative tasks efficiently. Communication: Strong written and verbal communication skills to interact effectively with team members and stakeholders. Detail-Oriented: High attention to detail to ensure accuracy in documentation and record-keeping. Problem Solving: Ability to proactively identify and resolve administrative issues. Technical Proficiency: Familiarity with office software (e.g., MS Office Suite) and project management tools. Experience: Prior experience in a similar administrative role within a large-scale project or the transport sector is preferred. Our Benefits: Community Impact: Make a significant contribution to the community by ensuring the smooth operation of a project that will enhance regional connectivity and economic growth. Be a part of the historic Regional Rail Project: Contributing to the transformation of regional rail services in NSW, improving safety, amenities, accessibility, and reliability for regional commuters. Work-life Balance: At UGL, we understand the importance of maintaining a balance between professional and personal life. We provide flexible working hours and are understanding about family commitments. Equal Opportunities: We are an equal opportunity employer and ensure that everyone has the same opportunities for career advancement and skill development. Supportive Environment: Our workplace culture nurtures mutual respect and understanding. We believe in treating every individual fairly and firmly discourage any form of discrimination or harassment. Health & Well-being: We understand the wellness needs of our employees by supporting a range of health and wellness programs – AIA Vitality, Salary Continuance, Employee Assistance Program (EAP) About UGL UGL is a well-known and respected for providing end-to-end engineering, construction and maintenance services within; rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies. At UGL, we value diversity – in the backgrounds, ideas, work styles and perspectives of our team. We are an Equal Opportunity Employer and strongly encourage people with disability, Aboriginal & Torres Strait Islander people, mature aged workers and people from culturally diverse backgrounds to apply. Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and for you to undergo pre-employment medical assessment including drug and alcohol screen. Ref: 266853 #LI-AJ1

Responsibilities

The Project Administrator will manage payroll, timesheets, and project reporting while maintaining accurate documentation and procurement records. They will also serve as the primary point of contact for the Mindyarra Maintenance Facility and support contract administration and onboarding activities.