Project Administrator at Vanasse Hangen Brustlin

Rutland, Vermont, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Jul, 26

Salary

85000.0

Posted On

25 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office Suite, Adobe Acrobat, Electronic Filing Systems, Contract Administration, Project Scheduling, Budgeting, Critical Thinking, Problem Solving, Communication Skills, Customer Service, Time Management, Collaboration, Organization, Detail Oriented, Project Management Support

Industry

Civil Engineering

Description

Overview ABOUT THE POSITION Are you ready to work with a great team; feel valued and be able to learn and grow personally and professionally, then we want to talk. Our energetic integrated engineering, planning, and environmental consulting team has an opening for a Project Administrator. This person will provide support to the office and its various teams, working closely with project managers (PMs) as they prepare budgets, set up project, project scheduling, contracts/subcontracts. You will also be a resource in general office administrative matters. Responsibilities Helps track logs for proposals, project contracts, and amendments (e.g., project status of client’s acceptance and authorization). Assists PM's with creation and tracking of the business development pipeline. Prepares contracts, sub agreements, contract amendments for PM’s and Managing Director’s review/signature. Reviews contract documents for completeness and quality. Expedites final documents at the direction of PMs. Coordinates with the legal team for review and preparation of contract terms. Assists PMs with developing project timetables for services and deliverables. Tracks project progress. Prepares status reports and documents for clients or project stakeholders. Schedules team meetings. Coordinates cross-functional meetings to facilitate collaboration. Maintains project-related records and documentation. Assists PMs with client administrative requirements (e.g., cover letters/progress reports). Provides administrative assistance to PMs and team. Understands VHB policies and practices and maintains confidentiality. Performs all job functions in compliance with applicable federal, state, and local regulations and VHB policies and procedures. Skills and Abilities Proficient in Microsoft Office Suite and Adobe Acrobat. Experience maintaining and updating electronic filing systems. Excellent verbal, written, and interpersonal communication skills. Exceptional customer service abilities with an emphasis on timely response. Critical thinking and problem-solving skills. Team oriented with ability to perform multiple tasks independently in a timely manner and collaborate effectively and positively with coworkers. Self-motivated, highly organized, and detail oriented. Qualifications 4+ years of office administration experience, preferably in the AEC industry Bachelor's Degree or equivalent experience Prior project management support experience preferred, or desire to learn Our best estimate of the salary range for this position located in Vermont is $65,000-$85,000. This offer is determined based on a number of job-related factors including internal comparators, skills, education, training, credentials, experience, scope and complexity of role responsibilities and geographic location. In addition, VHB offers a holistic benefits package which can be found here. Building what’s next, together. Our people make the difference. We foster a technology-empowered, people‑driven, future‑ready culture where agility, innovation, and collaboration shape how we work every day. When you join VHB, you’ll find: Meaningful work on complex projects with real community impact A collaborative, inclusive culture that values curiosity and shared success Support to grow your skills and lead through change Learning and development supported by evolving tools and technologies, including AI Best-in-class benefits and a flexible, hybrid work environment We’re growing across the East Coast and are consistently recognized as a great place to work. Ready to shape what’s next? Learn more about what sets our employee experience apart and connect with us. VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep-rooted core values, one of which is diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law. #LI-KW1 #LI-Hybrid

Responsibilities

The Project Administrator provides administrative support to project managers by managing budgets, schedules, contracts, and project documentation. They also assist with business development pipelines and coordinate cross-functional meetings to ensure project compliance and progress.