Project Administrator at Vertiv

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

0.0

Posted On

24 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Interpersonal Skills, Communication Skills, Report Development, Microsoft Excel, Microsoft Word, Microsoft Project, Working Under Pressure, Prioritization, Initiative, Self-Starter, Oracle, Project Support, Document Control Systems, Aconex, Invoicing, Revenue Forecasting

Industry

electrical;Appliances;and Electronics Manufacturing

Description

Project Admin Attributes/Profile * Well-developed interpersonal and communication skills with the ability to interact effectively with a range of personnel within Vertiv National team, sub-contractors/suppliers and customers * Competent oral and written communication skills including ability to support the development of reports and submissions using excel/word & Microsoft project * Proven ability to work well under pressure * Proven initiative with ability to prioritise works based upon importance/urgency * Self-starter * Experience with Oracle or similar system * Previous experience working in projects & team of PM’s Tasks * Support PM’s in daily activities from office when PM’s onsite * Support National PM * Maintain open and frequent communication with the Project Manager to ensure priorities are set and expectations are clear; and Undertake any ad-hoc tasks as directed by the Project Manager * Project closing – assist in chasing suppliers/contractors for PO’s and receipting in system to allow finance to close projects to achieve forecasted targets * Assist sales op’s with project tasks to ensure forecast targets are achieved * Assist finance with project queries/system issues * Assist credit with project queries/system issue * Compile project Installation & Operation manuals * Follow-up outstanding internal & external stakeholders * Knowledge of document control systems(Aconex etc), able to assist PM’s with doc uploads, returns & filing * Assist with backfill/coverage when PM’s on leave * Assist PM’s with Project invoicing requests * Assist PM’s with Project revenue requests * Assist PM’s with Month end activities * Assist with project revenue forecast updates, able instruct supply chain on date changes in timely manner * Full access to oracle to review information and perform any necessary tasks * Central point of contact for General PM team internal and external queries * Assist with Reviewing & monitoring internal & external suppliers/factories to ensure project key milestones are met * Raise credit/debit requests on behalf of PM team * Arrange meetings, including sending meeting agendas, meeting minutes, invitee lists, booking rooms and occasional catering * Record, register, control and maintain all documentation required for the Project Team * Retrieve necessary information (e.g. customer/team documents, requirements, deliverables, etc); * Record, register, control and maintain all documentation required for the Project Team; Update National contract monthly reports and present updates to customer in weekly meetings Work Authorization No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire. Equal Opportunity Employer We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability.

Responsibilities

The Project Administrator will support Project Managers in daily office activities, maintain clear communication regarding priorities, and assist with project closing tasks such as chasing suppliers for Purchase Orders and system receipting. Responsibilities also include compiling manuals, following up with stakeholders, and assisting finance and credit departments with project queries.