Project Administrator at Wabtec Corporation

Perth, Western Australia, Australia -

Full Time

Start Date

Immediate

Expiry Date

03 Feb, 26

Salary

0.0

Posted On

05 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Administration, Workforce Mobilisation, Logistics Management, Stakeholder Engagement, Health and Safety Compliance, Scheduling, Document Control, Microsoft Office Suite, Project Finance, Attention to Detail, Time Management, Communication, Team Coordination, Induction Training, Record Keeping, Travel Coordination

Industry

Railroad Equipment Manufacturing

Description

It’s not just about your career or job title… It’s about who you are and the impact you will make on the world. Because whether it’s for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you’re in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us. What are we offering you? Training - commensurate with experience Rewards & Recognition Program Discounted health insurance with Medibank Novated Leasing options Lifestyle discounts with Woolworths, Coles, Avis, JB Hifi and 500+ other retailers Access to our Employee Assistance Program Who will you be working with? Reporting to the Program Manager, this position supports project delivery by managing workforce mobilisation, logistics, and administration across multiple client projects. This role ensures smooth mobilisation of personnel, resources, and equipment, while also supporting the day-to-day operations of the project management team. Where is the position located? Perth, WA How will you make a difference? As a member of the Project Team, you will be responsible for maintaining efficient site preparation, scheduling, and compliance with mobilisation standards. In this role you will maintain and foster relationships with current and potential stakeholders, in particular, clients, service providers, contractors, subcontractors and employees. What will your typical day look like? Promote and ensure the highest standards of health, safety and environmental management systems are implemented and adhered to Coordinating project management activities, resources and information. Coordinate mobilisation and demobilisation of personnel across multiple projects. Liaising with clients, internal operations team, and subcontractors regarding mobilisation activities. Organise rosters, RDOs, accommodation, and travel arrangements. Ensuring compliance with competencies and inductions for multiple clients and sites Support new starter onboarding, including inductions, training, and documentation. Monitor compliance requirements (tickets, competencies, medicals). Issuing travel confirmations to workforce and collaborating internally regarding mobilisation and demobilisation plans Maintain accurate personnel and training records. Manage company systems and Sharepoint filing. Take minutes for meetings and distribute as required. Process of high-volume FIFO flights and camp accommodation, including car hire and hotels. Provide administrative support to management and other departments as needed, including preparing reports, presentations, and other documents. Act as the first point of contact for calls and emails, for liaising with all Company personnel and Contractors listed for FIFO works. Document control as required Assist Project and finance team in the preparation and consolidation of time sheeting, invoicing, reporting, general administration and as required Occasional travel to site to support project requirements (as and when required) Consolidate Daily Site Records (DSR) What do we want to know about you? Post-secondary and Administration Qualifications Substantial experience working as a Project Administrator in an Engineering Environment Experience in mobilisation of project resources (Flights, Accommodation, training, clearance checks etc.) Working knowledge of resources sector systems like: Workflow, Enable, INX, Pegasus or similar Project Finance experience (Invoicing & PO's, resourcing & analysis). Highly proficient with Microsoft Office Suite. Experience using payroll databases to ensure timesheets are correctly costed. Excellent attention detail/accuracy and capable of working to deadlines. A 'can do' attitude enabling you to thrive in a busy and fast paced environment. Coordinate with co-workers, subcontractors and vendors for planned services and timely delivery. Project admin experience (mobilisation) with rail network operator is beneficial We are a 2025 Circle Back Initiative Employer, we commit to respond to every applicant Who are we? Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems. Wabtec is focused on performance that drives progress and unlocks our customers’ potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more! http://www.WabtecCorp.com Our Commitment to Embrace Diversity: Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated. To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world’s brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better. We believe in hiring talented people of varied backgrounds, experiences, and styles… People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know. Want to move the world? Want to innovate and bring that innovation to life? At Wabtec, we are in the business of realizing potential – that of the transportation industry, and yours! Drawing on nearly four centuries of collective success across the vibrant portfolios of Wabtec, GE Transportation and Faiveley Transport, we offer employees hands-on opportunities all over the world to shape the future of transportation – as well as their own. Wabtec is focused on performance that drives progress, leveraging our digital expertise, technological innovation, and world-class manufacturing and services to create transportation solutions that move and improve the world. Along with our industry-leading portfolio of products and solutions for the rail and transit industries, Wabtec is a leader in mining, marine, and industrial solutions. Wabtec celebrates thinkers and doers. Our values included in the About Us page are rooted in innovation, collaboration, inclusiveness, and continuous improvement to solve our customers’ toughest challenges. Whether your talents lie in digital solution development, next-gen manufacturing, advanced service delivery, or the spectrum of business functions that support them, Wabtec literally has a world of opportunity for you across our global network. Our employees are the architects of the future. Where will you be tomorrow?

Responsibilities

The Project Administrator will support project delivery by managing workforce mobilisation, logistics, and administration across multiple client projects. This role includes coordinating project activities, ensuring compliance with standards, and maintaining relationships with stakeholders.