OVERVIEW

Work type: Full time
Salary: $95,102 - $107,905
Grade: VPSG4
Occupation: Projects
Location: CBD
Reference: VG/DE/VSBA/20013251
About the Department The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.

CAPABILITIES

The candidate must have:

• Experience in supporting the management of programs, particularly in maintenance or construction projects, ensuring smooth project execution from planning through to delivery.
• Ability to communicate effectively with a range of stakeholders, ensuring alignment and addressing issues as they arise.
• Expertise in coordinating project logistics, and documentation to ensure the successful delivery of projects.
• Experience in identifying and addressing project risks, issues, and challenges proactively to maintain progress and minimize delays.
• Ability to work collaboratively with a range of stakeholders to achieve project goals and ensure effective delivery.

The key responsibilities of this role are to:

• Provide administrative and project coordination support for the Maintenance Delivery and Programs Branch, including preparing reports, handling correspondence, scheduling meetings, and managing project documentation.
• Facilitate clear communication and expectations between all project stakeholders, including internal teams, contractors, consultants, and school representatives.
• Prepare high quality project reports in a timely manner.
• Collaborate with project teams to identify risks and issues, working to mitigate or resolve them promptly, ensuring minimal disruption to project progress.

Desirable Qualifications and Experience
A degree or diploma in Project Management, Building and Construction, Engineering, or a related field.
1-3 years of experience in project coordination, construction, or program management, preferably in the education or maintenance sector.

ABOUT THE ROLE

The role is in the Commercial and Programs Unit; Maintenance Delivery Branch; Asset Management Division which provides multiple support services to the Maintenance Delivery and Programs Branch delivery programs. The position is essential to assist the Maintenance Delivery and Programs Branch by providing essential administrative and project coordination assistance and ensuring clear communication and expectations among stakeholders.
The role also requires collaboration with internal teams for program implementation and maintaining effective relationships with a range of stakeholders to address risks and issues. Ideal candidates will have a strong background in program management, building or construction, and experience in working with diverse stakeholders to achieve project goals.

The key responsibilities of this role are to:

• Provide administrative and project coordination support for the Maintenance Delivery and Programs Branch, including preparing reports, handling correspondence, scheduling meetings, and managing project documentation.
• Facilitate clear communication and expectations between all project stakeholders, including internal teams, contractors, consultants, and school representatives.
• Prepare high quality project reports in a timely manner.
• Collaborate with project teams to identify risks and issues, working to mitigate or resolve them promptly, ensuring minimal disruption to project progress