Project Analyst, NPSA-8, DS-Kyiv, National Position at UNDP

Kyiv, , Ukraine -

Full Time

Start Date

Immediate

Expiry Date

01 Jun, 26

Salary

0.0

Posted On

03 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management Support, Work Plan Coordination, Budget Planning, Donor Reporting, Compliance, Monitoring, Evaluation, Data Analysis, Stakeholder Engagement, Capacity Building, Results-Based Management, Risk Management, Negotiation, Decision Making, Strategic Thinking, Gender Mainstreaming

Industry

International Affairs

Description

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. [https://www.undp.org/careers] UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. Background The United Nations Development Programme (UNDP) works in about 170 countries and territories, helping to eradicate poverty, reduce inequalities and exclusion, and build resilience so that countries can sustain progress. As the United Nations’ development agency, UNDP plays a critical role in helping countries achieve the Sustainable Development Goals (SDGs). In Ukraine, UNDP operates in five programmatic areas of support: government capacities for crisis response and management; sustaining provision of public services; emergency works facilitating return and reconstruction; incomes, livelihoods and the private sector response; and civil society and maintenance of the social fabric. The war in Ukraine has resulted in significant loss of life, widespread displacement, and devastating destruction of infrastructure, placing recent socio-economic achievements at risk. In this context, UNDP’s core engagement in Ukraine prioritizes safeguarding development gains, supporting the restoration of critical functions, and facilitating the country’s pathway back toward achieving the SDGs as quickly as possible. The ongoing war has inflicted profound damage on Ukraine’s economy, infrastructure, and social fabric, creating unprecedented humanitarian and environmental challenges. According to the latest Rapid Damage and Needs Assessment (RDNA4), released in February 2025, the total cost of reconstruction and recovery amounts to USD 524 billion over the next decade. For 2025, recovery and reconstruction priorities total USD 17.32 billion across public investment projects and non-investment programmes, identified through the Public Investment Management (PIM) system introduced by the Government of Ukraine in 2024. These priorities feed into a nationally coordinated pipeline of recovery interventions, relevant to the European Investment Bank (EIB)-funded Ukraine Early Recovery Programme (UERP), Ukraine Recovery Programme (URP), and Ukraine Recovery Programme III (URP-III). The EIB-funded recovery programmes supported by UNDP Technical Assistance (TA) focus on five recovery priority areas: education facilities, healthcare infrastructure, housing, water and sewage systems, and public/administrative buildings. Since early 2017, UNDP in partnership with the EU and EIB has been providing TA to both UERP and URP with the implementation of 438 sub-projects in more than 170 communities, contributing to the successful completion of 117 sub-projects in 12 oblasts and benefiting around 4 million Ukrainians, including more than 460,000 internally displaced persons and other vulnerable groups. Building on the successful implementation of previous EIB-financed recovery programmes – the UERP and URP – the new URP III aims at further supporting investments in critical public infrastructure in regions and communities affected by the RF’s military aggression and providing basic public services to affected populations. The UNDP Technical Assistance for the Ukraine Recovery Programme (URP and URP-III) is a 24-month initiative, funded by the EIB. It ensures that EIB-financed recovery investments are delivered efficiently and transparently, in full compliance with the EIB Environmental and Social Standards and the EIB Guide to Procurement, while applying build back better principles and ensuring that no one is left behind. The UNDP TA team will support the Ministry for Development of Communities and Territories of Ukraine (MDCT) and local authorities in planning, preparation, procurement, implementation, and monitoring of recovery sub-projects across multiple oblasts in Ukraine, with priority given to war-affected communities, addressing critical capacity gaps and operational bottlenecks. UNDP provides integrated technical assistance throughout the sub-project cycle, including engineering and procurement monitoring, environmental and social risk management, financial management support, integrity and anti-corruption measures, and stakeholder engagement. By combining UNDP’s national presence and technical expertise, the UNDP project is expected to accelerate the implementation of over 300 EIB-funded sub-projects, contributing to the restoration of essential public services, strengthening of infrastructure resilience, and improved living conditions for conflict-affected populations, including IDPs and vulnerable groups. In this regard, UNDP Ukraine invites applications from highly qualified and experienced Ukrainian professionals for the post of the Project Analyst. The overall objective of this assignment is to ensure the effective coordination, implementation, monitoring, and reporting of project activities in line with approved work plans, budgets, and UNDP policies and procedures, while supporting results-based management, stakeholder engagement, and knowledge generation. Since the full-scale military aggression by Russian forces in February 2022 (hereafter, the “war”), Ukraine has faced unprecedented threats to human security. Thousands of women, men, and children have lost their lives, critical infrastructure has been destroyed, and millions have been displaced. With no prospects for a ceasefire or peace in the near future, the war's negative impacts are extending to global peace and security. To maximize positive outcomes for transformational and inclusive recovery under UNDP Ukraine's recovery framework and Country Programme Document (CPD) 2025-29, the UNDP Country Office (CO) in Ukraine has been implementing multi-sectoral projects funded by Japan, focusing on six priority thematic areas to enhance human security among the people of Ukraine, namely: 1) infrastructure restoration; 2) mine action & victim assistance; 3) debris removal and recycling; 4) Economic revitalization; 5) government Recovery Coordination and 6) access to justice and human rights, among other social and economic supports for recovery. To sustain and strengthen partnerships for these projects, effective communication and public relations on activity progress and results are critical for donor partners, project counterparts, and the general public in Ukraine and Japan. UNDP is also integrating communication efforts into project activities to advocate for its development agenda. In this regard, UNDP Ukraine invites applications from highly qualified and experienced Ukrainian professionals for the post of Project Analyst. The incumbent will also play a key role in ensuring gender mainstreaming across their duties and responsibilities listed below, including promoting women, peace, and security (WPS), gender equality, and women’s empowerment in line with UNDP’s commitments and international standards. Duties and Responsibilities 1. Project Management Support * Coordinate preparation, implementation and regular revision of annual work plans, monitoring and reporting plans and other key programme documents; * Under the overall oversight of the Project Manager, support coordination of the project team’s work, including review and clearance of the terms of reference for project staff and consultants, support to selection processes in coordination with the Project Operations Officer, distribution of work, monitoring of the performance and deliverables; * Support project budget planning and monitoring by ensuring alignment between approved work plans, implementation progress and resource needs, in close coordination with the Project Operations Officer; * Provide timely programme and implementation inputs for financial and donor reporting and ensure availability of supporting narrative and results documentation, in coordination with the Project Operations Officer; * Ensure project compliance with UNDP Project Operational Policies and Procedures and UNDP Standard Operating Procedures. 2. Monitoring, evaluation, and reporting * Facilitate collection, analysis and interpretation of sector-specific data on the delivered technical assistance * Contribute to preparation of result-based reports * Facilitate project audit activities from the programme perspective, including coordination on provision of narrative, results and implementation-related inputs; * Consolidate lessons learned and recommendations from the completed evaluations to ensure continuous learning and implementation of best practices by UNDP in the design of interventions. 3.Knowledge sharing, communication and capacity building * Maintain close liaison with national partners, ensuring effective participation and promoting ownership of the local authorities in project implementation; * Maintain regular communication and co-ordinate the activities with the project partners and other stakeholders; * Provide technical advisory support to the Project Manager in facilitating effective interaction with relevant national and sub-national counterparts, local authorities and other stakeholders to support capacity development and implementation of recovery and reconstruction initiatives. * Facilitate the establishment of a networking and partnership platform with relevant national and sub-national counterparts, local authorities and other stakeholders to support coordination and knowledge exchange for project implementation. * Facilitate dissemination of project deliverables and guidance materials to stakeholders to improve implementation quality and promote uptake of good practices. * Capture and document lessons learned during project implementation; * Contribute to relevant portfolio planning and support integration of project-related initiatives and lessons learned into UNDP programming, as applicable. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. 4. Institutional Arrangement Under the direct supervision of the Project Manager, the Project Analyst provides programme and project management support to the project, ensures effective coordination of implementation activities and supervision of the Project Associate, in close coordination with the Project Operations Officer on operational matters. Competencies Core Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination Cross-Functional & Technical competencies Thematic Area Name Definition Business Direction & Strategy Negotiation and Influence Reach an understanding/agreement, persuade others, resolve points of difference, through a dialogue, negotiate mutually acceptable solutions through compromise and creates win-win situations Business Direction & Strategy Effective Decision Making Take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources and take into consideration potential wider implications. Business Direction & Strategy Strategic Thinking Ability to support project planning and prioritisation through analysis of implementation challenges, opportunities and risks; propose practical options to improve delivery, and anticipate potential issues to support timely decision-making within the project scope. Business Management Results-based Management Ability to manage programmes and projects with a focus on improved performance and demonstrable results. Knowledge and understanding of relevant theories, concepts, methodologies, instruments, and tools. Business Management Project Management Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals Business Management Risk management Identify and organize action around mitigating and proactively managing risks Finance Budget management Ability to support budgetary aspects of work planning process, drawing and management of team budgets. 2030 Agenda: People Gender Gender and Crisis Skills and Experience Min. Education requirements * Advanced university degree (Master’s degree or equivalent) in Business Administration, Management, Economics, Finance, Social Sciences or other related fields is required, or * A first-level university degree (Bachelor`s degree) in the areas mentioned above in combination with additional 2 years of relevant experience will be given due consideration in lieu of Master’s degree. Min. years of relevant work experience * Applicants with a Master’s degree (or equivalent) in a relevant field of study are not required to have professional experience. * Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience in project management and/or programme coordination, monitoring, evaluation and reporting. Desired Criteria * Experience with UN/UNDP procedureswould be an asset. * Experience of working in international organizations/projects will be considered as an advantage. * Strong experience in stakeholders coordination, coordinating the preparation of corporate, donor and government reports is desirable. * Communication experience related to environmental conservation, climate change, sustainable development, humanitarian or other related fields. Required Language(s) * Fluency in English and Ukrainian is required. Professional Certificates N/A Disclaimer Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Non-discrimination UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 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Responsibilities

The primary objective is to ensure the effective coordination, implementation, monitoring, and reporting of project activities according to approved plans, budgets, and UNDP procedures, while supporting results-based management and stakeholder engagement. This role involves supporting project management, monitoring and reporting, knowledge sharing, communication, and capacity building activities for recovery and reconstruction initiatives.