Project and Administrative Officer at Victoria University Minimal

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

07 May, 26

Salary

99361.0

Posted On

06 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Project Coordination, Organizational Skills, Communication Skills, Interpersonal Skills, Travel Coordination, Workload Allocation, Record Keeping, Confidentiality, Tertiary Education Experience, Human Resources Administration, MS Suite, SmartSheet, VU People First, Trello, Asana

Industry

Higher Education

Description

About VU: At Victoria University, our aim is to be a global leader in dual-sector learning and research by 2028. Join us on the journey and help us achieve our strategic drives embedded in our Strategic Plan 2022-2028: Start well, finish brilliantly. One of the drivers “Thriving place to Study and Work” will enable us to continue to create places that our students and staff love to belong and feel immense pride. About the Team: VU Global is Victoria University's strategic portfolio dedicated to enhancing its international engagement and expanding its global presence. It aims to broaden the University's partnerships with international universities, research institutions, industry stakeholders, and government bodies, with a view to enhancing global student participation within a dual-sector educational environment. About the Role: The Project and Administrative Officer provides a range of administrative and project support services to ensure the smooth and efficient operations of the TNE Partnerships Unit and our academic staff. Reporting to the Director, Teaching and Learning - TNE Partnerships, the Project and Administrative Officer also coordinates the hiring of sessional, allocation of academic staff to TNE programs, extensive coordination of travel arrangements and logistics. Position Key Duties Provide high level administrative and project support Manage the administration processes for hiring of academic staff, including sessional recruitment, workload reconciliations and processing payment claims utilising the team SmartSheet, VU People First and the VU Sessional Allocator systems.Click here to enter text. Work closely with P&C to maintain knowledge with regards to employment and onboarding legislative requirements.Click here to enter text. Responsible for coordinating the administrative booking of travel arrangements & Monitor and reconcile travel-related expenses Provide accurate administrative advice to stakeholders regarding workload allocation and travel processes. Keep accurate records of workload allocations for College staff undertaking TNE-related work and liaise with Finance on processing reimbursements to Colleges. Provide administrative support for project activities, including planning, coordination, documentation and monitoring of timelines. Provide a range of administrative services such as word processing, filing, drafting correspondence, organising meetings, taking minutes and action items, and following up on relevant action items. There are two positions available: Project and Administrative Officer – TNE Partnerships: Salary: HEP6 classification $91,796 - $99,361 + 17% superannuation Employment Type: Full-time fixed-term (1-year fixed-term backfill) Hours: 36.75 (1.0 FTE) hours per week Location: City Campus For a detailed overview of the role’s duties and responsibilities, please refer to the Position Description: Project and Administration Officer (TNE Partnerships) Project and Administrative Officer – VU India Campus : Salary: HEP6 classification $91,796 - $99,361 + 17% superannuation Employment Type: Full-time fixed-term (2-year fixed-term contract) Hours: 36.75 (1.0 FTE) hours per week Location: City Campus For a detailed overview of the role’s duties and responsibilities, please refer to the Position Description: Project and Administration Officer (VU India) About You: Manager to provide You bring extensive administration and project support experience within a complex organisation. With strong organisational and computer skills (MS Suite, collaboration and communication tools such as Trello, Asana and Monday.com), you are proactive with high regard for quality and confidentiality. Working closely with our internal and external stakeholders, excellent communication you and interpersonal skills will be critical as well as ability to form strong working relationships and provide high-level responsive service. You thrive under pressure and fast-paced environments through your ability prioritise workload to meet deadlines. Experience in the tertiary education sector (international) and/or travel industry, human resources administration will be highly regarded. The University is a Child Safe organisation. You will be required to hold a current Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment. How to Apply Applications must be submitted as a single document comprising: A cover letter Your curriculum vitae/resume Your responses addressing all selection criteria located in the position description Evidence of applicable qualifications, licences and registration For enquiries regarding the position, contact VU Global via vuglobal@vu.edu.au Applications close Sunday 22nd February 2026 (11.59pm AEDT). This advert may close earlier should a suitable candidate be identified. Early applications are strongly encouraged. Visa sponsorship is not available for this position. This role requires for applicants to have full and permanent working rights in Australia. Why Join VU VU provides competitive salaries, excellent superannuation, and a variety of benefits. The university fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family-friendly policies, VU supports both professional and personal well-being. For more information, please visit our Careers at VU Webpage Our Commitment to Protecting Country Victoria University honours its deep diversity as a foundation for collaboration and social progress. We will demonstrate sensitivity in respecting First Nation perspectives. We will ensure that we respect our Indigenous voices and commit to sustainable Protecting Country. We will take leadership responsibility, in all that we do, to improve the health and wellbeing of our local and global communities, and the planet that we share. Our Commitment to Progressive Inclusivity VU is an equal opportunity employer and proudly committed to progressive inclusivity. We welcome and celebrate diversity in all its forms including Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio-economic backgrounds. We strive to reflect the communities we serve and foster an inclusive, respectful, and supportive environment where everyone feels they belong. We are proud to be a WGEA Employer of Choice for Gender Equality. Our Commitment to Inclusive Recruitment VU is committed to providing a positive and barrier-free recruitment experience. If you require adjustments at any stage of the recruitment process, including accessible formats of documents, please contact us at inclusivecareers@vu.edu.au or call (03) 9919 5999.

Responsibilities

The Project and Administrative Officer provides administrative and project support to ensure efficient operations of the TNE Partnerships Unit. Responsibilities include managing hiring processes, coordinating travel arrangements, and providing administrative advice to stakeholders.