Are you highly organised, proactive, and driven to make an impact? We are seeking two experienced Project and Executive Support Officers to provide high-level administrative and project coordination support to two Executive Directors and one Director.

• Showcase your exceptional project and organisational skills
• Join the thriving TAFE portfolio and make a difference
• Two positions are available: one at Sunshine Campus and one at Footscray Nicholson Campus.

ABOUT US

At Victoria University, our aim is to be a global leader in dual sector learning and research by 2028. Join us on the journey and help us achieve our strategic drivers embedded in our Strategic Plan 2022-2028: Start well, finish brilliantly. One of the drivers “Thriving place to Study and Work” will enable us to continue to create places that our students and staff love to belong and feel immense pride.

ABOUT YOU

We are seeking motivated professionals with outstanding organisational abilities, a team-focused mindset, and a passion for working in a fast-paced setting.

As a Project and Executive Support Officer, you will have:

• The expertise in providing project, organisational and executive support to senior leaders.
• An understanding of the dual sector environment, including both TAFE and Higher Education.
• An understanding of roles of the Executive Directors and Managers in their area and how they interact with other parts of the University, clients and partners.
• The knowledge and understanding of operations, governance, and decision-making processes, including quality assurance policies and procedures and other relevant legislative requirements.
• Be familiar with Federal and State government legislation and policies related to the tertiary education sector and its impact in their area of responsibility.
• Advanced knowledge and experience of MS Office Suite.

PROJECT AND EXECUTIVE SUPPORT OFFICER – FOOTSCRAY NICHOLSON CAMPUS, COLLEGE OF HEALTH, EARLY CHILDHOOD EDUCATION AND COMMUNITY SERVICES

In a SINGLE document , your application must include:

• A brief cover letter (Please specify your preferred location)
• Specific responses to the Key Selection Criteria listed on page 4 of the Position Description.
• Full curriculum vitae (CV)/Resume stating responsibilities and achievements against each role you have held; and

ABOUT THE ROLE

This key role will provide timely, efficient and high-level project and executive support to the Executive Director/Director in the Office of the Chief TAFE Officer, Victoria University. The role will contribute to the day-to-day operations of Executive Director / Director’s Office and successful achievement of the University’s strategic objectives.

AN EXAMPLE OF DUTIES YOU MAY PERFORM WILL INCLUDE:

Calendar & Time Management : Support the Executive Director / Director by managing their calendar, scheduling meetings, and helping prioritise appointments to ensure they can focus on key responsibilities.
Administrative & Executive Support : Provide reliable and timely administrative assistance, including preparing documents, coordinating meetings, and supporting day-to-day operations.
Team & Culture Building : Assist with planning team activities, onboarding new staff, and supporting initiatives that promote a positive, people-focused workplace culture.
Budget & Resource Awareness : Help track expenses, invoices, and support cost-effective practices by ensuring resources are used efficiently and within budget guidelines.
Sustainability & Impact Awareness : Support activities and decisions that reflect the university’s commitment to social responsibility and sustainability—such as reducing waste, using ethical suppliers, and promoting inclusive practices.