Support project managers in planning, tracking, and monitoring project progress.
Prepare project documentation, meeting agendas, minutes, and reports.
Assist in coordinating deadlines, deliverables, and communication between internal and external stakeholders.
Ensure projects remain on schedule by following up on action items.
Office Administration
Manage the day-to-day administrative tasks of the office.
Serve as the first point of contact for general inquiries and correspondence.
Maintain filing systems (digital and physical) and ensure accurate record-keeping
Oversee office supplies and liaise with vendors for procurement and services.
Travel & Events Management
Arrange and coordinate travel logistics, including flights, hotels, and transportation for executives.
Organize conferences, meetings, and company events, ensuring all details (venue, catering, materials, itineraries) are in place.
Administrative Support
Manage calendars, schedule meetings, and support executives with organizational tasks
Draft and format correspondence, presentations, and reports.
Support onboarding of new team members and coordinate internal communications.
Your profile
Proven experience in office coordination, administration, or project support roles.
Strong organizational and multitasking skills with excellent attention to detail.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) or similar tools.
Strong written and verbal communication skills.
Ability to work independently while supporting multiple stakeholders.
Discretion and professionalism in handling sensitive information.
Proactive and solution-oriented mindset.
Excellent time management and prioritization abilities.
Strong interpersonal skills and team spirit.
Flexibility and adaptability in a dynamic work environment.
Your perspective
Interesting, varied and broad range of tasks in one of the largest real estate companies in Germany and Europe
Good working atmosphere, communication culture “on a first-name basis” and a pleasant working atmosphere in an environment with flat hierarchies
Individual training and coaching for professional and personal development in our
Academy and with our in-house business coach
Professionally equipped, in-house gym with trainers and courses at the headquarters in
Berlin as well as fitness and health offers through the Wellhub platform at all external locations
Comprehensive company health management and company pension scheme
Support on the way to work through a subsidy for the use of public transport and the option of leasing a bicycle through Eurorad
Modern IT equipment
Mobility and flexibility through the use of pool cars
Flexible working hours and mobile working for an even better work-life balance
Exciting virtual range of family-friendly benefits, including vacation programs, leisure and sports activities and consulting services with our partner company Voiio
Opportunity to attend Bundesliga matches of FC Union Berlin, our favorite club
Discounts in selected hotels worldwide with up to 30% on overnight stays and special conditions on food and drinks
Employee discounts for special conditions in the areas of media, fashion, leisure, facilities and much more via a partner company
Drinks and a selection of fruit
Additional days off on Christmas Eve & New Year's Eve
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