Project and Operations Coordinator at Adaptable recruitment

London, Leicestershire - England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

20 Jan, 27

Salary

35000.0

Posted On

22 Oct, 26

Experience

3 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Industry

Management & Strategy Consulting

Description

Responsibilities:Support tender frameworks and contract submissions, gathering information, preparing documentation and providing data to help secure new business.
Produce contract spend reports, collate information for invoicing and prepare regular client reports covering work completed, quotations and expenditure.
Gather and analyse operational data, including vehicle usage, mileage, fuel consumption and environmental performance.
Coordinate fleet administration, including fuel cards, vehicle records, equipment requirements and supplier arrangements for vehicle fit-outs.
Manage the onboarding administration for new employees, including system profiles, work phones, vehicles and equipment.
Provide general office and facilities support, including supplier liaison, utility renewals, quotations and day-to-day administration.
Assist the Directors with operational projects, presentations and general business requirements.
Investigate unfamiliar client requests, research information, liaise with relevant parties and present findings and solutions.
Assist with website updates, social media and company events.
Identify opportunities to streamline administrative processes, improve reporting and introduce more efficient systems and workflows.

Skills and Attributes:Previous experience in office coordination, business support or operational administration, ideally within a varied role.
Strong IT skills, with confidence using different systems, analysing data and producing accurate reports.
Excellent problem-solving skills, with the initiative and common sense to investigate unfamiliar tasks and find solutions independently.
Highly organised and adaptable, able to manage competing priorities and a varied workload.
Confident working with data and Excel, with strong attention to detail and an understanding of how information supports business decisions.
A positive, can-do attitude, with a willingness to get involved across different areas of the business.

Responsibilities

Responsibilities:Support tender frameworks and contract submissions, gathering information, preparing documentation and providing data to help secure new business.
Produce contract spend reports, collate information for invoicing and prepare regular client reports covering work completed, quotations and expenditure.
Gather and analyse operational data, including vehicle usage, mileage, fuel consumption and environmental performance.
Coordinate fleet administration, including fuel cards, vehicle records, equipment requirements and supplier arrangements for vehicle fit-outs.
Manage the onboarding administration for new employees, including system profiles, work phones, vehicles and equipment.
Provide general office and facilities support, including supplier liaison, utility renewals, quotations and day-to-day administration.
Assist the Directors with operational projects, presentations and general business requirements.
Investigate unfamiliar client requests, research information, liaise with relevant parties and present findings and solutions.
Assist with website updates, social media and company events.
Identify opportunities to streamline administrative processes, improve reporting and introduce more efficient systems and workflows.

Skills and Attributes:Previous experience in office coordination, business support or operational administration, ideally within a varied role.
Strong IT skills, with confidence using different systems, analysing data and producing accurate reports.
Excellent problem-solving skills, with the initiative and common sense to investigate unfamiliar tasks and find solutions independently.
Highly organised and adaptable, able to manage competing priorities and a varied workload.
Confident working with data and Excel, with strong attention to detail and an understanding of how information supports business decisions.
A positive, can-do attitude, with a willingness to get involved across different areas of the business.