Project and Service Management Assistant for NATO with security clearance at WLG

Brussels, Brussels-Capital, Belgium -

Full Time

Start Date

Immediate

Expiry Date

16 Sep, 26

Salary

0.0

Posted On

18 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management Support, Documentation Management, Data Analysis, Stakeholder Management, Budget Tracking, Financial Reporting, Meeting Coordination, Risk Assessment, Business Intelligence Tools, ERP Tools, SharePoint, Excel, NATO Secret Clearance, English Proficiency, Organizational Skills, Multitasking

Industry

Financial Services

Description

Would you like to join the leading international intergovernmental organization? A Project and Service Assistant is responsible for assisting project managers and service teams with day-to-day operations, ensuring tasks are completed on time and within scope. They coordinate schedules, organize meetings, prepare documentation, track project progress, and maintain accurate records. The role may also handle service requests, monitor deadlines, manage invoices or purchase orders, and support reporting activities. Maintaining quality standards, resolving minor issues, and escalating more complex matters to senior staff are also key responsibilities. Overall, the position ensures efficient project execution and high-quality service support while keeping communication clear and processes organized. Responsibilities: Project management support Support project-related presentations and documentation Oversee and maintain data quality in Business Management Tools Support issuance of Purchase Requests, Purchase Orders and Operational Level Agreement Produce Meeting minutes and note taking for project meetings and Project/Programme board Manage and coordinate project-related meetings Stakeholder support Essential Qualifications & Experience: At least 3 years' experience in a progressively responsible project administrative support role involving; Experience in organizing and maintaining project documentation, ensuring version control, and archiving; Experience of documentation management systems and data analysis tools (e.g., Excel, SharePoint); Experience with Project management and/or Enterprise ResourcePlanning tools; Experience in the use of Business Information (BI) Tools to generate accounting and finance reports (including time accounting); Proven experience in preparing status reports, and providing risk assessments; Proficiency in tracking project milestones, timelines, budgets, and progress reporting; Experience serving as a liaison between stakeholders, responding to queries, and distributing updates; Knowledge of project budgeting and experience in tracking and reporting on financial performance; Strong organizational and multitasking abilities; High attention to detail and accuracy; Strong organizational skills with the ability to prioritize tasks effectively; Excellent interpersonal skills, enabling effective communication with stakeholders at all levels; Ability to train and support team members on management tools; Knowledge of NATO responsibilities and organization. Valid security clearance at minimum NATO SECRET level; Highly motivated, team player, able to work collaboratively within cross-functional teams; Strong listening, writing and communication skills in English (additional languages is considered a plus); Advanced analytical skills; Experience in organizing meetings, conferences and events, coordinating with various stakeholders. If you've read the description and feel this role is a great match, we'd love to hear from you! Click "Apply for this job" to be directed to a brief questionnaire. It should only take a few moments to complete, and we'll be in touch promptly if your experience aligns with our needs.

Responsibilities

The role involves assisting project managers with day-to-day operations, including coordinating schedules, preparing documentation, and tracking project progress. Key tasks include managing purchase orders, producing meeting minutes, and maintaining data quality in business management tools.