Project Assistant / Coordinator at Borja Engineering & Construction

San Diego, California, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Jul, 26

Salary

24.0

Posted On

05 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office management, Administrative support, Data entry, Customer service, Microsoft Office, Google Workspace, QuickBooks, Bookkeeping, Phone etiquette, Project coordination, Submittal logs, Document preparation, Time management, Proofreading, Construction administration, Multi-line phone systems

Industry

Construction

Description

Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off BORJA Engineering & Construction is seeking a passionate Project Assistant/Coordinator to join our integrated team of Project Managers, Project Engineers, and Superintendent. Our San Diego office is continuing to grow, and you’ll have the opportunity to be a central part of our expansion. You will have the opportunity to collaborate with team members on projects that are both local and across California, Nevada, and Arizona. Our clients are both public and privates o your career can take many different trajectories. Duties & Responsibilities (But Not Limited) Manage and maintain calendars, scheduling meetings, and coordinating appointments using Microsoft Office (Teams) and Google Workspace (Google Meets). Handle front desk responsibilities, including greeting visitors and managing multi-line phone systems with professional phone etiquette. Provide administrative support such as data entry, filing, proofreading documents, and maintaining organized records. Assist with performing basic office management duties. Support customer service efforts by responding to inquiries via phone or email, ensuring excellent customer support and client satisfaction. Facilitate communication between team members and external stakeholders through effective organization and timely follow-up. Support personal assistant tasks including calendar management, travel arrangements, and document preparation. Contribute to office efficiency by managing clerical tasks such as typing reports, updating databases, and supporting administrative projects. Requirements Proven experience in office management, administrative support, or clerical roles. Strong computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams), Google Workspace (Drive, Google Meets) , and data entry. Experience with QuickBooks is preferred; familiarity with bookkeeping is a plus. Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment. Prior experience in customer service. Strong phone etiquette skills and the ability to manage multi-line phone systems professionally. Attention to detail with proofreading capabilities and high accuracy in data entry. Ability to handle confidential information discreetly and maintain professionalism at all times. Personal assistant supporting office or project functions is preferred. This position offers an engaging work environment where your organizational talents will contribute significantly to our team’s success. Provide assistance and support for Project Management Project Directory Maintenance (Assigning Notification and Distr. Groups) Flag Flow Down Requirements from Owner Contract to Subcontracts RFI Posting (After PM Review) FI Log follow up w/ Project Management Team Create Submittal Log with CM Platform Request subcontractor submittals from subs. Submittal Posting (After PM Review) Submittal Log follow up w/ Project Management Team Plan Overlays to Changes in Updated Plans from Architect Sub; Vendor Request for Pricing; Follow Up Owner Change Orders: Prepare, Issue, & collect Prepare drafts of Owner Billings Owner Billings: Issue and Track Cost Plus Audit Preparation Fund Control Cost Coding Material Supplier Invoices Cost Coding DCI Labor Timecards Final Draft Owner Meeting Minutes Technical Skills: Microsoft Office (Word, Outlook, Excel, Power Point, Access, Teams etc.), PDF software (Adobe Professional), math skills, time management, work under pressure and meet deadlines, work independently and as part of a team. Qualifications & Requirements 2-4 years of construction administration experience/knowledge is preferred. High school graduate College Degree (Preferred not required) Desired · Customer service experience · A second language a plus (Spanish) · Prior Front desk/receptionist experience a plus · Multi-line phone system knowledge a plus · Prior Administrative assistant experience a plus 'Work Remotely: No Job Type: Full-time / Part-Time Pay: $18 - 24 per hour (Based on Experience) Benefits: 401(k) with matching Medical/Dental/Vision Paid time off / Sick Leave Schedule: 20-40 hrs/week Monday to Friday Experience: Customer service: 1-2 year (Preferred)

Responsibilities

The Project Assistant/Coordinator will manage office operations, including front desk duties, calendar scheduling, and administrative support for project teams. They will also facilitate communication between stakeholders and assist with construction-specific documentation such as submittal logs, billing, and cost coding.