Project Assistant - Digital Amanuensis at Allied Talent Partners

Johannesburg, Gauteng, South Africa -

Full Time

Start Date

Immediate

Expiry Date

02 Jan, 26

Salary

0.0

Posted On

04 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Knowledge Management, Documentation Management, Task Coordination, Process Improvement, Confidentiality, Quality Assurance, Proactive Communication, Digital Fluency, AI Tools, SOP Creation, Organizational Skills, Written Synthesis, Growth Mindset, Sustainability Awareness, Investment Knowledge, Remote Team Experience

Industry

Professional Services

Description

Project Assistant - Digital Amanuensis Department: Operations Employment Type: Fixed Term Contract Location: Africa Reporting To: TBD Description Allied Talent Partners (ATP), a Three Cairns Group initiative, is a mission-driven, not-for-profit talent marketplace focused on solving the human capital bottlenecks slowing down sustainable development efforts in emerging economies, with an initial focus on Africa. ATP connects vetted, experienced, context-relevant professionals to high-impact opportunities in energy access and sustainable development – strengthening local capacity and fuelling economic vitality. We specialize in fixed-term, deliverable-driven engagements – from interim leadership and generalist projects to niche technical expertise – handling project scoping, talent vetting and matching, contracting, payroll, and compliance so that our clients can focus on impact. High-Level Overview The Client is a global investment-focused network of institutional members - including sovereign wealth funds, asset managers, and private investment firms - working to integrate climate risk and sustainability into long-term strategies. The Client engages with key global stakeholders to accelerate the economic case for decarbonization, with a strong focus on supporting transitions in the Global South. The Client is seeking a Project Assistant (Digital Amanuensis) to strengthen meeting documentation, knowledge management, and task coordination across distributed teams. The role will operationalize an AI-enabled workflow that captures, summarizes, tags, and routes meeting outputs at scale, with a strong focus on reliability, confidentiality, and throughput. The Project Assistant will provide structured operational and knowledge support to leadership and project management teams in a fast-paced, international, mission-driven environment. Role and Responsibilities Role: Project Assistant - Digital Amanuensis Direct Report: TBD Candidates Required: 1 Key Deliverables: Knowledge & Documentation Management: Ensure accurate capture, organization, and storage of meeting transcripts and notes; maintain clear file structures and metadata to support easy retrieval and synthesis. Information Flow & Task Coordination: Convert raw meeting outputs into structured summaries, track follow-up actions, and route information to the correct stakeholders in a timely manner; high daily volume of summaries (8–10 sets/day) with a 24–48h turnaround; ensure accurate routing to project leads and reviewers across global time zones, including weekends where necessary. Expert Review Support: Work closely with project leads and sector experts to refine summaries, validate accuracy, and ensure outputs reflect the right context and substance before distribution. Process Improvement: Refine and document workflows (e.g., SOPs, templates) to improve consistency, efficiency, and knowledge capture across the organization. Confidentiality & Quality Assurance: Review AI-generated outputs for clarity, accuracy, and compliance with confidentiality standards before distribution. Support to Leadership & Teams: Provide back-office and content support to project leads, helping prepare materials for meetings, workshops, and member engagement. Capability Building & Growth: Grow into the role by developing subject matter awareness, learning organizational systems, and gradually taking on higher-level responsibilities; demonstrate a growth mindset and curiosity to expand impact over time. Requirements Experience Required: 2–5 years in administrative, project coordination, or operations roles; remote/distributed team experience strongly preferred. Proven ability to manage follow-ups, deadlines, and internal task tracking at scale. Experience creating SOPs and working with AI-enabled documentation tools (e.g., Scribe, Otter.ai, ChatGPT) and screen recording. Familiarity handling confidential information in alignment with GDPR or equivalent frameworks. Technical Requirements: High digital fluency; proficiency with Microsoft 365 (Teams, OneDrive/SharePoint, Outlook), Trello (or Asana/Notion equivalent), and basic Office suite. Comfort with AI note-takers/transcription tools and prompt-driven summarization workflows (with provided prompts). File taxonomy management, tagging/metadata, versioning, and searchable archives. Other Skills: Meticulous, organized, and structured thinker with strong written synthesis skills. Proactive communicator: able to liaise with project leads, anticipate needs, and ask clarifying questions. Intellectually curious with a growth mindset - eager to learn about sustainability, investment, and global transition topics. English working proficiency required; French is a plus (English prioritized for this role). Mission alignment with climate, sustainable finance, and/or nonprofit operations. Working Arrangement Location: Fully Remote – African candidate preferred Language: English & French Travel: None Terms of agreement: Start Date: ASAP Contracting Period: 12 -24 months; possibility to convert to full time

Responsibilities

The Project Assistant will strengthen meeting documentation, knowledge management, and task coordination across distributed teams. They will operationalize an AI-enabled workflow to capture and summarize meeting outputs while ensuring reliability and confidentiality.