Project Assistant at Egis Group

Bucharest, , Romania -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

0.0

Posted On

12 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Correspondence Management, Document Drafting, Telephone Handling, Database Updating, Document Translation, Office Supply Ordering, Equipment Maintenance, Technical Editing, Invoice Processing, Scheduling, Travel Booking, Visitor Reception, Protocol Management, Organizational Support, Communication, Analysis

Industry

Civil Engineering

Description

Company Description Egis has been working in Romania for almost 30 years, providing engineering and consultancy services in road and rail transport sectors as well as water and environment, energy, urban development and other institutional advisory services. Egis is a global consulting and engineering firm working in construction, transport and mobility services. Our mission: create and operate intelligent infrastructure and buildings to further the transition to a low-carbon economy and contribute to more balanced and sustainable territorial development. To support our growth plan, we offer a wide variety of career opportunities. We are committed to fostering a workplace that values diversity and inclusion. We welcome all qualified applicants and ensure fair consideration without regard to disabilities, medical conditions, race, colour, ethnicity, nationality, age, gender identity, sexual orientation, pregnancy, religion, political beliefs or marital status. Job Description Responsibilities: Receives, registers, distributes, and archives correspondence and documents; Drafts and edits letters and other documents; Receives and transfers phone calls; Receives messages and forwards them to the relevant persons; Updates the contact directory and database; Organizes the translation of documents when necessary; Identifies required office supplies and places orders for stationery and consumables (paper, toner, printer ink, etc.); Requests service or maintenance for copiers, printers, and other equipment or installations when necessary; Performs technical editing of documents (photocopying, binding, etc.); Processes and pays certain invoices; Schedules meetings, books plane tickets, and makes hotel reservations; Receives visitors who wish to contact the management and ensures protocol arrangements; Ensures the supply of maintenance and cleaning products (detergents, etc.); Supports the Project Manager in carrying out organizational activities; Maintains contact with collaborators, employees, and service providers in order to support the daily project activities;Edits digital documents at the request of the Project Manager. Qualifications Preparation: higher education; Seniority: 5 years of experience; PC operation; English language; Communication ability. Ability to analyze and synthesize. Decision making capacity. Fairness; Ability to work under stress and extended schedule; Assuming responsibilities and maintaining confidentiality. Business Line: Energy and Sustainable Cities Service Line: ESC BET Region: Europe and Africa Job Family: Assistant and Administration Profession: Assistant II

Responsibilities

Responsibilities include managing correspondence, drafting documents, handling phone calls, updating databases, organizing translations, and ordering office supplies. The role also involves processing invoices, scheduling travel, receiving visitors, and ensuring the supply of maintenance products.