ABOUT THE OPPORTUNITY

Willowbridge Community Services is seeking a Project Assistant to provide administrative and coordination support to the Director of Projects and emergent project teams. This 18-month contract role is key to keeping high-impact, community-focused initiatives running smoothly—supporting scheduling, documentation, internal communications, and general project administration.
This role will contribute to a variety of initiatives, including a new, province-wide gender-based violence prevention project, communications and marketing, and the development of a multi-partner community hub. Tasks will include calendar coordination, document and file management, tracking deliverables, maintaining project workplans, and preparing agendas, minutes and materials for meetings. The Project Assistant will collaborate with internal staff and external partners to help ensure deadlines are met and systems stay organized.
This is an excellent opportunity for someone who enjoys bringing structure to complex projects, excels at multitasking, and thrives in fast-paced, collaborative environments. The role offers the chance to support work that advances inclusion, equity, and meaningful change at both local and provincial levels.

WHAT WE’RE LOOKING FOR:

• – Post-secondary education in office administration, project coordination, or a related field
• – Minimum five years of administrative experience in a fast-paced, project-based environment
• – Basic project tracking, workplan development, and project administration experience
• – Strong organizational skills with the ability to track timelines and support multiple team members
• – Experience coordinating meetings, preparing agendas, taking minutes, and following up on action items
• – Proficiency in Microsoft Office and cloud-based file systems (e.g., OneDrive, SharePoint, Google Drive)
• – Strong written communication skills, including proofreading and editing for clarity and tone
• – Experience managing calendars, booking meetings, and coordinating logistics for internal and external groups
• – Familiarity with basic financial tracking, invoicing, and organizing payment documentation
• – Experience working in not-for-profit or public sector environments is an asset
• – CAPM, PMP, or other project management designation is an asset
• – Ability to communicate respectfully with people from diverse and equity-seeking communities, including individuals with IDD– Comfortable working independently, taking initiative, and contributing to a collaborative project environment
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  If you care about equity, thrive in fast-paced environments, and take pride in keeping people and projects organized, this is your chance to be part of a team working to create safer, more inclusive communities. We’d love to hear from you.

WILLOWBRIDGE IS COMMITTED TO SUPPORTING A CULTURE OF DIVERSITY AND INCLUSIVENESS ACROSS THE ORGANIZATION AND PARTICULARLY ENCOURAGES PEOPLE OF ALL ETHNICITIES, GENDERS, SEXUAL/GENDER IDENTITIES, CULTURAL BACKGROUNDS, ABILITIES, AND BELIEFS TO APPLY. ACCOMMODATION IN THE RECRUITMENT PROCESS WILL BE PROVIDED UPON REQUEST.

Please forward your cover letter & resume in one document with your name in the title to careers@willowbridge.ca by 4:30p.m. on or before , September 1, 2025

Please refer the Job description for details