Project Assistant I at Aecom USA

San Diego, California, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jan, 26

Salary

0.0

Posted On

17 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Administrative Support, Technical Support, Document Management, Change Order Management, Cost Schedule Verification, Request For Information Management, Meeting Coordination, Invoice Review, Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Problem Solving, Attention To Detail, Communication

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description AECOM is currently seeking a skilled Project Assistant I to support the dynamic and fast-paced Terminal 2 East (T2E) Program at San Diego International Airport. In this hands-on role, you’ll work closely with Project and Program Managers to provide essential administrative and technical support throughout all phases of a large-scale design and construction initiative. If you're a proactive problem-solver who thrives in high-energy environments, this is your opportunity to make a meaningful impact. Prepares documents including correspondence utilizing Airport Authority Processes for signatures. Distributes project documents, maintains project document logs. Manages the Contractors Change Order Request (COR) and Cost Schedule Verification Request (CSR) processes. Receive, record, review, transmit and track CORs and CSRs using Airport’s project management system. Reviews and monitors to ensure CORs and CSRs are addressed in a timely manner. Maintains all necessary logs in the project management system and or excel. Manages the Request for Information (RFI) submittal and design deliverable process including shop drawings, product data, product samples, test reports, design bulletin, and plan revision process. Receive record, review, transmit and track through resolution of the task. Maintains appropriate logs in excel, Prolog and the Authority’s Project Management System. Compiles, records, transmits for reviews, monitors review process, and tracks contract close out documents (O&M manuals, Certificates, as built and record documents, etc.). Creates Meeting Invites and provides support in preparation and distribution of meeting announcements and meeting notes. Prepares written directive and cost substantiation letters. Preparing and distributing staff reports and checklists. Researching and assembling information for records and reports. Reviewing invoices for conformance with contract provisions. Qualifications Minimum Requirements: HS + 6 years of relevant experience or demonstrated equivalency of experience and/or education A valid Class C driver’s license and the ability to maintain eligibility under the Airport Authority’s Authorized Drivers Program. Successful clearance of TSA background check and drug/alcohol screening is a prerequisite working at the airport. Preferred Qualifications: 5 years of increasingly responsible technical, or administrative assistant/support experience, or an equivalent combination of training and experience required. 2 years of facilities or construction industry’s project management system utilization experience preferred. Must be proficient with Microsoft Word, Excel, Outlook, and PowerPoint. Additional Information Sponsorship is not offered for this position, now or in the future. About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

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Responsibilities

The Project Assistant I will provide essential administrative and technical support throughout all phases of a large-scale design and construction initiative. Responsibilities include managing project documents, tracking change orders, and supporting the project management team.