Project Assistant Intern - BRIDGE+ project- at SNV

Huruta / ሁሩታ, Oromia Region, Ethiopia -

Full Time

Start Date

Immediate

Expiry Date

26 Mar, 26

Salary

0.0

Posted On

26 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Administrative Skills, Communication Skills, Interpersonal Skills, Project Administration, Teamwork, Microsoft Office, Event Management, Fleet Management, Financial Administration, Contract Administration

Industry

Non-profit Organizations

Description

Company Description SNV is a global development partner, deeply rooted in the countries where we operate. Driven by a vision of a better world where all people live with dignity and have equitable opportunities to thrive sustainably, SNV strengthens capacities and catalyses partnerships that transform agri-food, energy, and water systems. We help strengthen institutions and effective governance, reduce gender inequalities and barriers to social inclusion and enable adaptation and mitigation to the climate and biodiversity crises. With 60 years of experience and a team of approximately 1,600 people, we support our partners in more than 20 countries in Africa and Asia, tailoring our approaches to different contexts to achieve large-scale impact and create more equitable lives for all. Our core values of people-centeredness and respect, equity and equality, and diversity and inclusion, are fundamental to who we are, and what we do. This is reflected in our vision and mission, and strategy, which sets out our aspirations and commitments as our compass towards 2030. For more information on SNV's, please visit our website: www.snv.org. Project background BRIDGE+ is a five-year programme (from November 2023 to December 2028) implemented by a consortium of partners composed of SNV Netherlands Development Organization (lead) and Wageningen University (WUR and Agriterra, with the financial support from the Embassy of the Kingdom of the Netherlands (EKN). The overall objective of the BRIDGE+ programme is to contribute to a functioning dairy Value Chain that creates inclusive and sustainable benefits for all its participants, including wider society, with particular focus on smallholder farmers within the mixed farming system. To attain this objective, the project will operate at three levels: (1) smallholder farmers: increase benefits from dairy farming; (2) dairy value chain: improving functioning and food safety; and (3) at sector level: strengthening institutional structure. The Project Assistant Intern supports the project on all operational issues. OBJECTIVE OF THE INTERNSHIP The Project Assistant Intern serves as a key support resource for the BRIDGE+ team, primarily responsible for assisting with administrative tasks and supporting day-to-day activities. This role involves coordinating travel arrangements, including ticket bookings, in collaboration with the reception team, as well as scheduling meetings and providing general administrative support. This internship offers valuable exposure to operational and administrative functions within a country office setting. The Project Assistant Intern contributes to the smooth functioning of BRIDGE+ project operations by ensuring that SNV staff are equipped with the necessary facilities and services to effectively carry out their work. Job Description ROLE DESCRIPTION: Office and general Administration Services Management of office equipment Maintaining a clean and enjoyable working environment Coordinates office management activities for the BRIDGE senior management and partners. Compiles, assimilates, and prepares confidential and sensitive documents and briefs the BRIDGE management and partners regarding contents. Fleet Management Coordinate domestic and foreign travel arrangements, prepares itineraries, prepares and compiles travel vouchers, and maintains all travel records. Manage Drivers to provide transportation service for BRIDGE team & Partners also. Oversee the fleet's vehicles, work with the BRIDGE management and project team to make sure deliveries and jobs are completed on time. Preparation of all matters concerned with travel outside and inside the country. Secretarial and communication Services To deal with correspondence promptly and as required including distribution of invoices received, payment queries, communication received from suppliers, contractors and the bank or donors or staff or governments or others. Reads and screens incoming correspondence, makes preliminary assessment of the importance of materials and organizes documents, and forwards appropriate materials to the BRIDGE COP and team. Event management Arrange programme meetings and book meeting venues, facilitate workshops, conferences, and related program engagements. Updates BRIDGE and partners on status of issues before scheduled meetings. Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings as required. Track authorizations and correspondence. Financial administration and accounting Assist processing of payments and financial report filing and correspondences. Support and organize schedules in the process of preparation of annual audit and be a liaison with all outside vendor. Provide administrative support to distribute and share with relevant staff copies of all grant documentation (grant proposals, reports, budget etc.). Ensure comprehensive grant files are maintained up to date and are available for use. Organizational Effectiveness Provide administrative support to increase the effectiveness and efficiency of Support Services through improved communication and relation to each function (HR, IT, Finance) as well as coordination and communication between functions. Provide administrative supports in the effort to various initiatives in the management team and organizationally that contribute to long-term operational excellence. Provide all general and specific administrative supports to BRIDGE programme in general. Contract Administration Oversee the preparation and revision of contracts that involve the purchase of sale of goods and services. Handle the acquisition, distribution, and store of equipment and supplies for BRIDGE team. Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules. Track payments and deadlines, and follow up with relevant functional units including finance, HR, logistics and administration office. Qualifications Qualifications: Bachelor’s degree in business management, financial management, project management or other related fields. 0 to 1 years of relevant experience in the thematic area of the project or experience in assisting project staff in the project implementation or in project administration. Additional Skills: Strong organizational and administrative skills. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Experience in project administration and cross functional communication. Local language is required for the project implementataion area. Proficiency in computer applications such as Microsoft Office suite. Additional Information Additional Information Contract Type: Internship Expected start date: February 2026 Duty Station: Oromia - West Arsi/East Shoa Contract Duration: For six months How to Apply If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and a letter of motivation before/on the 5th of January 2026. Please submit your application only via Smart Recruiters. All information will be kept in the strictest confidentiality. If we see that your experience and skills match the requirements of the position, we will contact you to advise on the next steps in the recruitment process. Working at SNV SNV offers a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit form and contribute to, an internal and global network of experts. At SNV, inclusivity is at the heart of our ethos. We celebrate the diversity of our workforce and uphold a policy of non-discrimination based on factors such as disability status, religion, ethnic origin, gender, sexual orientation, and more. Vetting SNV carries out rigorous background and reference checks concerning possible safeguarding incidents for all candidates applying for both national and International determined positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation, sexual abuse, or sexual harassment), the “Statement of Conduct". This Statement of Conduct adopts the definitions used in the Scheme. SNV is an equal opportunities employer and female candidates are encouraged to apply. We do not appreciate third-party mediation based on this advertisement. Contract type: Internship

Responsibilities

The Project Assistant Intern supports the BRIDGE+ project by assisting with administrative tasks, coordinating travel arrangements, and managing office activities. This role ensures that SNV staff have the necessary facilities and services to effectively carry out their work.