Project Assistant - Mission Critical at Govan Brown

Phoenix, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

27 May, 26

Salary

0.0

Posted On

26 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Preparation, Legal Compliance Monitoring, Contract Administration, Purchase Order Management, Shop Drawing Tracking, Change Request Management, Filing System Management, Meeting Documentation, Change Order Preparation, Estimate Assistance, Buyout Coordination, Correspondence Drafting, Scope of Work Development, Microsoft Word, Microsoft Excel, Microsoft PowerPoint

Industry

Construction

Description

Duties Champions “The Layton Way” by delivering predictable outcomes for internal teams, external teams, and customers. Ensures that “Constructing with Integrity” is delivered by working with honesty, unity, safety, and quality of work. Assembles, compiles, and/or prepares the following documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners’ operations and maintenance manuals, and as-built drawing for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house. Ensures timely responses from subcontractors for contract paperwork. Creates and maintains project checklist. Works with the Superintendent establishing dates for receiving shop drawings and milestones necessary to complete the project on time. Follows up for review and approval for shop drawings, samples, material lists, etc. Maintains logs reflecting the status of shop drawings, requests for clarification, change requests, and proposal requests. Distributes change requests and follows up for pricing changes. Instructs project team in organized filing system and assures its proper use. Prepares agendas and other preconstruction meeting documents. Records and/or transcribes minutes at the preconstruction meeting. Prepares and issues change orders to subcontractors and owners for extra work performed on the project. Assists in estimate and buyout of projects. Coordinates with project managers to increase understanding of projects and to improve the quality of the project paperwork. Discusses and coordinates personal and project goals, important issues, and objectives. May administer contracts and purchase orders as assigned by leadership. Assists in establishing OCIP or CCIP program per contract requirements. Maintains required documents for program. Drafts, transmits, and files correspondence. Assists in bidding and in developing scope of work for trade contractors. Performs other related duties as assigned. Qualifications High school diploma or equivalent. Types a minimum of 50 wpm. Has at least 2 years’ experience in secretarial or administrative work. Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and is able to create basic documents and spreadsheets using each application. Has excellent written and verbal communication skills. Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively. Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action. Has the ability to accomplish routine tasks. Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments. Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others. Previous experience working in an administrative role in a construction company preferred. Knowledge of basic work methods, techniques and systems used by Layton Construction preferred. One to two years post high school administrative assistant training preferred. Benefits: Layton Construction offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program. EEO Statement: Layton Construction is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. Layton Construction is a privately held national general contractor, delivering predictable outcomes in commercial construction since 1953. Headquartered in Salt Lake City, Utah, Layton operates from 16 strategic offices across the United States, employing more than 1,500 construction professionals who serve diverse markets including healthcare, education, commercial office, industrial, hospitality, and multi-unit residential. Founded on the core values of honesty, unity, safety, and quality, Layton has built a reputation for excellence in complex project delivery while maintaining strong partnerships with clients, architects, and trade partners nationwide. The STO Building Group family of companies—Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen—includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at stobuildinggroup.com.

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Responsibilities

This role involves assembling, compiling, and preparing essential construction project documentation, including contracts, pay requests, insurance, and closeout materials, while monitoring legal and insurance compliance. The assistant also maintains project checklists, tracks shop drawings and change requests, and assists with meeting preparation and administrative tasks.