Project Assistant at NYU Langone Health

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Aug, 26

Salary

28.0

Posted On

05 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Word Processing, Project Support, Data Collection, Calendar Management, Filing Systems, Clerical Support, Microsoft Excel, Interpersonal Communication, Written Communication, Document Preparation, Scheduling, Office Administration

Industry

Hospitals and Health Care

Description

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. Vizient Inc. has ranked NYU Langone the No. 1 comprehensive academic medical center in the country for three years in a row, and U.S. News & World Report recently placed nine of its clinical specialties among the top five in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health. For more information, go to NYU Langone Health [http://nyulangone.org/], and interact with us on LinkedIn [https://www.linkedin.com/company/nyulangonehealth/?viewAsMember=true], Glassdoor [https://www.glassdoor.com/Reviews/NYU-Langone-Health-Reviews-E121521.htm], Indeed [https://www.indeed.com/cmp/Nyu-Langone-Health/reviews], Facebook [http://facebook.com/NYULangone], Twitter [http://twitter.com/nyulangone], YouTube [http://www.youtube.com/user/nyulmc] and Instagram [http://instagram.com/nyulangone]. Position Summary: We have an exciting opportunity to join our team as a Project Assistant. In this role, the successful candidate Provides support to operations managers, project managers with document filing and field work as needed. This position requires preparing and reviewing documents, and generates status/progress reports for ongoing and pending jobs/projects which may include moderate analysis of findings. Job Responsibilities: * Performs other duties as assigned. * Word Processing/Typing Prepares and proofreads memos, reports and applications. Independently prepares responses to routine correspondence. Develops documents for presentation or meeting. * Project Support Providesproject/programsupport to asupervisor,department, ororganizational unit inthe preparation ofproject relevantmaterials; assistingwith project datacollection activities tomaintain and improvethe effectiveness of thework flow and ensurecustomer satisfaction. * Receives,processes,and tracks summonsesand subpoenas onbehalf of Office ofLegal Counsel;Compiles and preparesroutine factual formsand reports based oninformation readilyavailable, verifyinformation,determines reportformat, identifiesdiscrepancies andmake corrections.Research problems,issues and concernsand responds torequests forinformation andsummarizes databased on informationcompiled from varioussources * Moderate ClericalFunctions Completespetty cash vouchersand obtain necessarysignatures, obtainpetty cash, preparespayments and checkrequests for paymentsto vendors as needed. * Scheduling and Coordinating Maintains routine calendar, schedules appointments, assist in preparing for conferences (checking the logistics and technical support, ordering and setting up food, etc.) and other related duties. May assists with special events planning. * Filing and Mail Distribution - Maintains office filing and storage systems by sorting, recording and filing written material in alphabetical, numerical, or subject order as needed. Retrieves material from files upon request and keeps records of the movement of file materials. Opens, sorts, routes and distributes mail to the appropriate party. Screen mail to determine which letters can be answered independtly. * Clerical Support - Makes and provides clerical support to the department/unit (photocopy, fax, mails, and files, data entry, sorts and distributes mail, ect.) and other related duties as needed. May order office supplies. Meets and greets clients; Resolves non-routine situations based on established policies and procedures and refers non solved issues and questions to the appropriate party. Minimum Qualifications: To qualify you must have a Associate degree with 1 years experience. Knowledge of computer systems, Microsoft processing and Excel is essential. Excellent interpersonal and communications skills required. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Familiar with Internet applications, effective oral and written communication and interpersonal skills - Preferred Qualifications: Ability to interpret and apply policies and procedures within limits of authority; Ability to learn and adapt to new technology relating to office practices and procedures. Able to maintain confidentiality of information; pay attention to detail and work effectively despite interruptions; demonstrate ability to plan, organize, and prioritize work, and demonstrate excellent organizational skills. Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family. NYU Langone Health is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online. View Know Your Rights: Workplace discrimination is illegal [https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf]. NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $20.00 - $28.00 Hourly. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits. To view the Pay Transparency Notice, please click here [https://cdn-static.findly.com/wp-content/uploads/sites/290/2017/04/pay-transp_formattedESQA508c.pdf]

Responsibilities

Provides administrative and operational support to project and operations managers, including document filing and field work. Responsibilities include preparing reports, managing calendars, and handling clerical tasks such as mail distribution and petty cash.