Project Assistant at Orbis UK

, , -

Full Time

Start Date

Immediate

Expiry Date

30 Jul, 26

Salary

0.0

Posted On

01 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project coordination, Administrative support, Data collection, Logistics management, Public health, Microsoft Office, Reporting, Communication, Fieldwork, Procurement support, Translation, Interpretation, Time management, Organizational skills, Stakeholder engagement, Data analysis

Industry

Non-profit Organization Management

Description

JOB TITLE: Project Assistant JOB GRADE: 19 BUSINESS UNIT: Orbis Global Programes EMPLOYMENT TERMS: Limited-Term (Over 6 months) Full-Time COUNTRY OFFICE/DEPT: Mongolia APPROVED BY: Chimgee Chuluunkhuu - Country Director DATE: March 26 JOB SUMMARY The Project Assistant will support the planning and day-to-day implementation of project activities focused on pediatric eye care in Mongolia. The role provides administrative, logistical, and basic technical support across training, outreach, data collection, and reporting. Working under the guidance of the Project Manager and in close collaboration with local partners, the Project Assistant will help ensure the smooth delivery of project activities, particularly in field settings. LOCATION Ulaanbaatar with frequent travel to field locations in the countryside. REPORTING & WORKING RELATIONSHIPS The Project Assistant will report to the Project Manager and work closely with local project partners. The role will also collaborate with the wider Orbis Mongolia team, including Program, Finance, and Administration, to support project implementation and operational needs.The role may also engage with the Country Director, as needed, to support project updates and coordination. ESSENTIAL JOB FUNCTIONS / KEY AREAS OF RESPONSIBILITY * Support the planning and coordination of project activities, including scheduling, travel, accommodation, and preparation of materials and equipment * Assist in organizing trainings, workshops, partner meetings, and outreach activities * Support data collection, entry, and basic analysis for project monitoring and reporting * Maintain accurate project documentation, including attendance sheets, consent forms, and activity records * Provide administrative support for procurement processes, including collecting quotations and preparing documentation in coordination with the Project Manager * Assist in tracking project supplies and equipment * Support field visits and outreach activities, including coordination with local partners * Follow up on logistics arrangements with vendors and partners to ensure timely delivery of activities * Assist in administering surveys, tools, and feedback mechanisms * Capture photos, short stories, and activity updates to support project reporting and communications * Assist with communication and document sharing with internal and external stakeholders * Provide translation and interpretation support during meetings, training, and events, as needed * Support basic tracking of project expenses and documentation (e.g., receipts, invoices) in coordination with Finance * Perform other duties related to project implementation as assigned by the Project Manager QUALIFICATIONS & EXPERIENCE * Diploma or degree in Public Health, Social Sciences, Business Administration, or a related field, or equivalent practical experience * At least 1–2 years of experience in an administrative or project support role, preferably in an NGO, public health, or development setting * Experience supporting field-based activities or trainings is an advantage * Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with online tools (e.g., MS Teams, Zoom) * Fluency in Mongolian and working knowledge of English required * Strong interest in community work, public health, and working in an NGO setting * Willingness to travel frequently to rural areas SKILLS & ABILITIES * Strong organizational skills with the ability to manage multiple tasks * Ability to prioritize tasks and manage time effectively in a fast-paced environment * Strong coordination and follow-up skills to ensure activities are completed on time * Good communication skills in English and Mongolian (written and verbal) * Attention to detail and ability to maintain accurate records * Basic data handling and reporting skills (e.g., Excel) * Comfortable working in field settings and remote areas * Ability to follow instructions and work collaboratively within a team * Ability to identify and escalate issues in a timely manner * Proactive, reliable, and willing to learn * Ability to work respectfully with diverse stakeholders, including local partners and communities * Experience with data analysis tools (e.g., Excel, Power BI, SPSS) is an advantage ORBIS VALUES & COMPETENCIES At Orbis, our values and competencies are central to how we work and grow, both as individuals and as a global organization. These expectations apply to all employees and help ensure that we are aligned in our mission and impact. Our Values in Action: We are guided by five values: Accountability, Commitment, Innovation, Integrity, and Equity. These values reflect how we engage with our colleagues, partners, and the communities we serve. We expect everyone at Orbis to model these values in daily decisions and behaviors. Our Competencies in Action: These describe the key skills and behaviors needed to succeed at Orbis. They are used in performance discussions and to support career development across roles. Competencies Application Core All Employees People Managers All roles supervising at least one Orbis employee Leaders All roles Grade 24 of higher 👉 Click here for a quick overview of our values [https://www.orbis.org/en/about-us/employment] and competencies [https://www.orbis.org/en/about-us/employment] To learn more about Orbis, go to http://www.orbis.org [http://www.orbis.org] Orbis is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants, regardless of race, color, religion, gender, sexual orientation, disability, veteran status, or any other protected characteristic. We encourage applications from qualified individuals of all backgrounds, cultures, and communities, particularly those underrepresented in the international nonprofit sector. Orbis is proud to foster an environment where everyone can contribute meaningfully and thrive. TO BE COMPLETED AND RETURNED TO HIRING MANAGER/HR FOCAL POINT BY GLOBAL HR ONLY AFTER GRADING: KF-Architect Job Code: Date Job Evaluated: 15 April 2026 FLSA Classification (US Only) ☐ Exempt ☐ Non-Exempt Orbis Job Grade: 19

Responsibilities

The Project Assistant supports the planning and implementation of pediatric eye care project activities, including logistics, training coordination, and data collection. They also provide administrative support for procurement, documentation, and communication with internal and external stakeholders.