Project Assistant at Save the Children International

Hpa-An, Kayin State, Myanmar -

Full Time

Start Date

Immediate

Expiry Date

29 Jun, 26

Salary

0.0

Posted On

31 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Civil Engineering, Community Engagement, Data Collection, Monitoring, Project Management, Communication, Interpersonal Skills, Construction Supervision, Training Facilitation, Safety Standards, Documentation, Field Assessments, Computer Skills, Teamwork, Child Safeguarding, Problem Solving

Industry

Non-profit Organizations

Description

TITLE: Project Assistant (Shelter) TEAM/PROGRAMME: Humanitarian Response LOCATION: Hpa-an Number of Position: 1 GRADE: NAT - 5 CONTRACT LENGTH: Fixed term CHILD SAFEGUARDING: Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the vetting process staff. ROLE PURPOSE: The Project Assistant (Shelter) will support the implementation of emergency Shelter activities across the Southeast area. The position will assist the Project Officer in coordinating field-level Shelter interventions, supporting community engagement, monitoring construction works, and ensuring that activities are implemented in accordance with organizational guidelines and humanitarian standards. The role will also support data collection, documentation, and reporting to ensure timely delivery of Shelter activities and effective communication between communities, field teams, and the project management team. SCOPE OF ROLE: Reports to: Project Officer Direct report: N/A Financial Approval: No Travel: Frequent (over 10 days per month) KEY AREAS OF ACCOUNTABILITY: Program Management • Support the implementation of Shelter activities according to approved technical standards, guidelines, and project work plans. • Assist in conducting field assessments and identifying Shelter needs in targeted communities. • Support the supervision of construction activities and ensure compliance with approved designs and safety standards. • Assist in preparing basic construction material lists and supporting documents under the guidance of the Project Officer. • Support community mobilization and coordinate with community members involved in Shelter construction activities. • Assist in monitoring the quality of construction materials and works at project sites. • Maintain daily records of construction activities, including labour attendance and work progress. • Assist in organizing and facilitating training sessions or orientation for community workers and local stakeholders. • Ensure community members understand the project objectives, implementation approach, and safety procedures. • Ensure adherence to humanitarian standards including Sphere Standards. Monitoring and Evaluation • Assist in collecting field data and monitoring project activities using appropriate tools. • Support documentation of progress, challenges, and lessons learned from Shelter implementation. • Assist in maintaining records of beneficiaries, construction progress, and project outputs. • Support the verification of data and reporting in the project monitoring system. Grant Management • Support the Project Officer in maintaining project documentation related to budget utilization and activities. • Assist in preparing supporting documents for project expenditure related to Shelter activities. • Ensure that records such as labor attendance sheets and payment documents are properly prepared and submitted. Communications and Coordination • Maintain effective communication with community leaders, local authorities, and project stakeholders. • Support coordination between field teams and programme staff to ensure smooth project implementation. • Assist in preparing internal reports and updates on project activities. • Support coordination with other sector teams when required Child Safeguarding Responsibility: • Ensure that staff providing all beneficiaries of your programme with ongoing, age-appropriate verbal or written information in relevant languages about Save the Children’s Child Safeguarding Policy and Code of Conduct BEHAVIOURS • Take all necessary and appropriate steps to prevent fraud, bribery, and corruption within their areas of responsibility, report and respond to all incidents and concerns and comply with the Counter-Fraud, Bribery and Corruption Policy and Procedure. All types of fraud, bribery, and corruption must be prevented, including where it benefits the organisation (SCI). BEHAVIOURS (Values in Practice) Accountability: • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved. Ambition: • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same • Widely shares their personal vision for Save the Children, engages and motivates others • Future orientated, thinks strategically and on a global scale. Collaboration: • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters • Values diversity, sees it as a source of competitive strength • Approachable, good listener, easy to talk to. Creativity: • Develops and encourages new and innovative solutions • Willing to take disciplined risks. Integrity: • Honest, encourages openness and transparency; demonstrates highest levels of integrity • Always acts in the best interests of children QUALIFICATIONS and SPECIFICATION • Diploma in Civil engineering • Experience working with community groups in humanitarian, post-conflict and recovery development context. • Basic knowledge and skills on computer software AUTO CAD or similar, MS Word Package and other computer packages. • Provern experience in working at Southeast area and local knowledge is advantages • Good knowledge of project management cycle. • Good communication and interpersonal skills. • Ability to work effectively with communities and local stakeholders. • Ability and willingness to travel to remote project areas. General Competency • Ability to work effectively in a team and support colleagues across programmes. • Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy. Additional job responsibilities The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience. Equal Opportunities The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures. Child Safeguarding: We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. All staff has an obligation and a responsibility to: • Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures. • Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse. • Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”. • Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general. • Be vigilant about observing possible child abuse/harm in their personal and professional lives. All managers have the above responsibilities as well as ensuring • Their staff are doing the above. • That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc. Safeguarding our Staff: The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy. Health and Safety The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Responsibilities

The Project Assistant (Shelter) will support the implementation of emergency Shelter activities and assist the Project Officer in coordinating field-level interventions. Responsibilities include monitoring construction works, community engagement, and ensuring compliance with organizational guidelines.