Project Assistant Specialist at APTIM

Winter Garden, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jan, 26

Salary

28.0

Posted On

17 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication Skills, Organization Skills, Proofreading, Editing Skills, Written Skills, Verbal Skills, Interpersonal Skills, Self-Starter, Attention to Detail, Microsoft Office Suite, Word Processing, Spreadsheet Software, Database Software, Presentation Software, Office Equipment Operation, Confidentiality

Industry

Environmental Services

Description

Job Overview: APTIM currently has an opening for a full-time Administrative Assistant for our Winter Garden, Florida office. The selected candidate will have the opportunity to work independently and in a team setting within a dynamic work environment. Key Responsibilities/Accountabilities: * Provide administrative support for the office, handling information requests, and performing clerical functions such as preparing correspondence, maintaining business licenses, purchasing office materials and supplies, maintain maintenance schedules for company vehicles, receiving visitors, shipping and receiving materials for the office, interacting with office vendors to maintain the office function and inter-action with office staff to support their project needs as listed: * Perform general office duties such as ordering supplies, maintaining records management systems, and answering calls * Assist in preparing reports, memos, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software * Assist and support the Office Manager * Manage front desk in office * Assist with questions through company website * Prepare responses to correspondence containing routine inquiries * Takes messages/meeting minutes * Coordinate and direct office services, such as records and budget preparation, personnel, and light housekeeping * File and retrieve corporate documents, records, and reports. * Meet, greet, and escort visitors as well as providing access to individuals. * Manage and maintain schedules for staff as needed * Open, sort, and distribute incoming correspondence, such as mail and email * Make travel arrangements for staff as needed. Basic Qualifications: * Good communication and organization skills * Accepts and adapts to change well * Strong proofreading and editing skills * Excellent written, verbal and interpersonal skills * A self-starter, motivated to contribute to the group * Experience in administrative experience in a professional setting * Readily learns programs/systems. * Familiar with Word and formatting techniques * Familiar with Excel and PowerPoint basics and presentations * Proficient in Microsoft Office Suite. * Strong attention to detail. * Understanding or have the ability to operate office equipment, i.e., copying machines, UPS, FedEx systems, and US Postal Service for shipments, stamping machines, laminators, phone system, computer hardware * Ability to maintain a high level of confidentiality especially of employee sensitive material. ABOUT APTIM APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and natural world, and creating a more inclusive and equitable environment that celebrates the diversity of our communities. We specialize in environmental, resilience, and sustainability and energy solutions, as well as technical and data solutions, program management, and critical infrastructure. For every challenge our clients face, there is an opportunity for APTIM to innovate a fit-for-purpose solution that will raise your organization or community to a new standard of excellence. What you can expect from APTIM: * Work that is worthy of your time and talent * Respect and flexibility to live a full life at work and at home * Dogged determination to deliver for our clients and communities * A voice in making our company better * Investment into your personal and professional development As of the date of this posting, a good faith estimate of the current pay range for this position is $22- $28 per hour. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM. Employee Benefits APTIM environ & Infra,LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace https://aptim.makeityoursource.com/ [https://aptim.makeityoursource.com/]. * Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and 10+ carriers to find the right benefits that work for them in their location. * Life insurance * Short-term and long-term disability insurance * Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law) * 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here: * APTIM 2025 401(k) Plan Features (makeityoursource.com) [https://aptim.makeityoursource.com/getattachment/eaa3a0a0-e46b-447b-b8b7-18f2fbf26eae/APTIM-401k-Plan-Features.pdf] * APTIM - Helpful Documents [https://aptim.makeityoursource.com/helpful-documents] Watch our video: About APTIM - In Pursuit of Better [https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.youtube.com%2Fwatch%3Fv%3DcCRFRS4ZZjg&data=05%7C02%7Cnorwood.banon%40aptim.com%7C8f0a469eceaa48383fa308dd8f25a189%7C722bb117d3964e7c982b8c9f8038294d%7C0%7C0%7C638824113971626225%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=CIO7lYTFhMUBWAvVPBeUL4U0hTsScP5cbUTbdrqjdAU%3D&reserved=0] #LI-ONSTE #LI-BN1

Responsibilities

The Project Assistant Specialist will provide administrative support for the office, including clerical functions and maintaining schedules. The role involves interacting with office staff and vendors to ensure smooth office operations.