Project Assistant at Vestas

Matosinhos, , Portugal -

Full Time

Start Date

Immediate

Expiry Date

26 Jun, 26

Salary

0.0

Posted On

28 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Support, Project Planning, Calendar Management, Administrative Tasks, Reporting, Performance Metrics, JIRA, Resource Booking, Risk Tracking, Microsoft Excel, Microsoft PowerPoint, Microsoft Teams, SharePoint, Microsoft Co-pilot, SAP PPM, Microsoft Project

Industry

Renewable Energy Equipment Manufacturing

Description

Vestas Technology & Operations > Research & Development (R&D) > Powertrain Project Management Vestas Technology & Operations (VTO) is the integrated CTO and COO organization within Vestas, encompassing the full industrial value chain - from Research & Development, Procurement and Manufacturing to Supply Chain and Quality. Within VTO, R&D's main responsibility is to innovate and develop onshore and offshore products, as well as plant and energy solutions, by translating market value drivers into our R&D functions that design and develop these solutions for our customers. The Powertrain Module within the Nacelle R&D function is primarily accountable for converting mechanical energy from the wind turbine rotor into electrical power. It consists of Sub-modules and building blocks such as the Gearbox, Generator, Main bearing arrangement and lubrication system, and auxiliary components such as brakes, couplings, and suspension/damper systems. We also have close collaboration with external partners, technical institutes and internally with Product, several other modules within R&D and the entire value chain across Vestas. The Powertrain module consists of around 170 employees across Denmark, Germany, Portugal, and India. The team is characterized by Vestas' values: Accountability, Collaboration, Simplicity and Passion, which form the backbone for our culture of being committed to high standards of performance and quality. The Powertrain Project Management department consists of around 20 highly skilled and qualified Project Managers with various levels of experience (Senior PMs, Lead PMs, PMs, and Associate PMs) working out of Portugal and Denmark. The PM department is responsible & accountable for the portfolio management and execution of projects in the Powertrain Module. We have ownership of the entire lifecycle of the products & solutions (end-to-end in full value chain) for the projects we execute, and we execute projects across different portfolios (Technology, New Products - Onshore/Offshore, Cost out and Projects to support the Operational part of the Business like Service, Manufacturing, etc.). Responsibilities You will be working inside the Project Management department and reporting to the Module Program manager. Your main responsibility (min. 50% of time) will be administrative support for the Module Owner, Module Program Manager, and Submodule owners within the Powertrain module. The rest of the time will be spent acting as a Project Planner, supporting the Project Managers in the Project Management department. Your responsibilities will include: Calendar management for the module owner Managing practicalities around organizing Powertrain management meetings and strategy sessions (travel, meeting room, etc.) Manage administrative tasks for Module owner (e.g., Purchase request approvals, SAP approvals, etc.) Support the Module Owner and Module Program Manager by creating relevant analysis and reports related to the performance metrics of the Powertrain Module Support the Module Owner and Module Program Manager in creating reports for management Regularly monitor relevant performance metrics and process compliance within the module Support Project Managers with critical projects by acting as planner (Follow up on JIRA tasks, Project tasks, documentation, resource booking by line managers, Risk tool tracking, etc.) Qualifications Degree within a relevant academic field (e.g., Engineering or Business) Minimum 2 to 4 years of demonstrated experience in project support and planning in complex global matrix organizations Proficient in using Microsoft tools - Excel, PowerPoint, Teams, SharePoint Experience in supporting several tasks simultaneously and working with management Use Microsoft Co-pilot (or equivalent AI tools) to automate relevant tasks to improve efficiency Great language skills (verbal and written) in English are required Experience in using Project management tools - SAP PPM, Microsoft Project, JIRA Competencies You have a motivated, collaborative attitude and are easy to work with at all levels of stakeholders You bring a readiness to learn and handle changing responsibilities with confidence You have good interpersonal skills You are motivated, methodical, detail-oriented, and highly structured You have a results-oriented mindset, take initiative, stay highly organized, and follow tasks through to completion You are good at analyzing data and converting it into understandable reports and presentations You are motivated to work with project management tools (e.g. SAP PPM, MS Project, JIRA), monitoring & following up on KPI's and project performance metrics What we offer An inclusive, international workplace with opportunities for professional growth. In a fast-growing organization, you will find yourself in an exciting and sometimes unpredictable job with motivated and skilled colleagues. We have a diverse mix of experience and skills, working closely together to make Vestas' vision a reality. You will experience a 'people first' attitude with a lot of empowerment and responsibilities.In short, join Vestas and you will find yourself working in a spirit of worldwide collaboration while enjoying the knowledge that you are making a positive difference for the future. Additional information This is a hybrid position based in Porto, Portugal and requires up to 15 days of travel per year. We will be reviewing applications on a rolling basis, therefore, early applications are encouraged. To apply for this opportunity, please submit your CV in English. Please note: We reserve the right to amend or withdraw this job posting at any time. Our commitment to a fair hiring. At Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessary contact details (email and phone number). We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness. DEIB Statement At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future. BEWARE – RECRUITMENT FRAUD It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link, https://www.vestas.com/en/careers/our-recruitment-process About Vestas Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 185 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field. With 30,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future. Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity. To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.

Responsibilities

The primary responsibility involves providing administrative support for the Module Owner, Module Program Manager, and Submodule owners within the Powertrain module, consuming at least 50% of the time. The remaining time will be dedicated to acting as a Project Planner, assisting Project Managers with critical project tasks such as following up on JIRA tasks and tracking documentation.