Project Assistant at Westwood Professional Services, Inc.

Middleton, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Apr, 26

Salary

0.0

Posted On

22 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Integrity, Document Management, Proposal Coordination, Proofreading, Organizational Skills, Microsoft Office Suite, Communication, Project Management Support, Detail Oriented, Licensure Support, Contract Management, Report Production, Invoicing, State Compliance, Branded Material Development, Adaptability

Industry

Engineering Services

Description

Description Project Assistant, Renewables Division Westwood Professional Services, Inc. Westwood Professional Services, Inc. is seeking a Project Assistant to join our renewables team. A Project Assistant (PA) for the Renewables Division is responsible for data integrity, document management, and best practice implementation on projects. The PA supports Project Managers in the success of the project through the administrative/professional side of project management. Project support may be billable projects or non-billable projects. Westwood has a highly experienced and dynamic team of individuals dedicated to providing high-level professional services to our clients. Duties and Responsibilities: Work with Corporate Services and Project Managers for support with contracts, branded material, and prequalifications. Coordinate production of proposals based on direction from Project Managers Coordinate production of project reports based on direction from Project Managers Review proposals and reports for correct formatting and branding Proofread proposal and reports for consistency and grammar Develop or modify branded material for reports, proposals, work orders, task orders, and statements of qualification Assist Project Managers with conference calls, meetings, documentation and follow up (both internal and external) Provide document backup for invoicing and collections Maintain accurate data within the Deltek VantagePoint database system, including project set up, tracking and reporting Support Professional staff with licensure efforts and state compliance requirements Requirements Bachelor’s degree preferred or equivalent job-related experiences and training. Effective written communication is necessary and past experience with the renewable energy industry is a plus Adapt to ever-changing work environments Detail orientated and strong organizational skills Capacity to independently manage multiple projects/assignments, determine and set job priorities, and work with limited/direct supervision Ability to communicate effectively with employees at all levels of the organization. Proficiency with Microsoft Office Suite Experience working in a professional services environment About Westwood Professional Services, Inc. (Westwood) At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve. Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes in everything we do. We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make. We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work. Join us in creating a better world. In 2025, Westwood was recognized as #77 on the ENR Top 500 Design Firms. Additionally, Westwood was ranked #5 for ENR's Top Design Firm for Solar, #6 for Battery Storage, and #3 for Wind (2025). The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide. Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Responsibilities

The Project Assistant supports Project Managers by managing data integrity, document management, and implementing best practices on projects. Responsibilities include coordinating proposals and reports, proofreading documents, and assisting with project-related administrative tasks.