The Organizational Setting
Under the direction of Director of the Capacity Development and Implementation bureau and the Regional Office of ICAO (SAM), the Regional Office is primarily responsible for maintaining continuous liaison with the States it is accredited and with appropriate organizations, regional civil aviation bodies, sub-regional bodies, and UN Agencies and programmes. The Regional Office ensures interregional coordination and promotes the timely and harmonized implementation of ICAO policies, decisions, Standards and Recommended Practices (SARPs), and air navigation plans. The Regional Office provides technical guidance and assists States in their implementation activities.
In this context, the Capacity Development and Implementation Section of the Regional Office is responsible for supporting the administration of Regional Projects RLA/99/901, RLA/06/901, and RLA/03/901, also assisting and coordinating the activities of projects national and regional technical cooperation. In addition, it supports the Regional Office to assist and advise the South American States, in terms of their needs for the proper implementation of the ICAO policies, standards, and recommended practices (SARPs), through Capacity Development and Implementation Projects. The Project Bilingual Secretary reports directly to the Technical Assistance Regional Officer with whom s/he consults on secretarial and administrative issues.
Major duties and Responsibilities

Function 1 (incl. Expected results)

• Provide secretarial assistance to the Technical Assistance/Regional Coordinator, Regional Officers, and Technical Committee staff in all matters related to the Regional Projects RLA/99/901, RLA/06/901 and RLA/03/901 and Capacity, Development and Implementation issues in general.
• Writing and/or editing routine communications.
• Keep up-to-date documentation files and file correspondence.
• Ensure timely follow-up of matters requiring attention.
• Monitoring and maintenance schedule of events, meetings, and travel arrangements
• Coordination and logistical arrangement for events, meetings, courses, and fellowship procedures.
• Assist in the preparation of annual report and consolidation of Regional Projects activities
• Assist with issues related to REDDIG equipment.

Function 2 (incl. Expected results)

• Performs other related duties, as assigned.

Please refer the Job description for details