Project Biller at Aston Carter

Tampa, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jul, 26

Salary

28.0

Posted On

04 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project coordination, Accounts payable, Project billing, Project controls, Expense tracking, Budget reconciliation, Forecasting, Data entry, Microsoft Office, Construction documentation, Subcontractor management, Insurance compliance, Purchase order tracking, Permit applications, Communication skills, Organizational skills

Industry

Staffing and Recruiting

Description

Job Title: Project Coordinator / Project Accounting Coordinator Overview We are seeking a detail-oriented and proactive Project Coordinator to support project teams with financial coordination, documentation, and administrative tasks throughout the project lifecycle. This role plays a critical part in ensuring project financial accuracy, compliance, and smooth coordination between field operations, accounting, and subcontractors. Key Responsibilities Project & Financial Coordination Assist with accounts payable, including invoice review, processing, and purchase order (PO) tracking Verify and reconcile project expenses against approved budgets and forecasts Support project billing activities and coordinate closely with the Accounting team Maintain accurate, timely, and well-organized project financial records Insurance & Compliance Support Support project-specific insurance requirements, including OCCIP/CCIP enrollment when applicable Request, track, and maintain Certificates of Insurance (COIs) for subcontractors and vendors Coordinate subcontractor prequalification documentation and follow up as needed Project Documentation & Controls Assist with permit applications and required project documentation Ensure all records are properly submitted, tracked, and maintained in accordance with company and project requirements Support bids, submittals, RFIs, daily reports, and other project documentation Maintain logs and track the status of key project items Project Setup & Administrative Support Assist with new project setup and coordination of jobsite needs, including storage, supplies, signage, safety materials, and related logistics Perform general data entry and provide ongoing project coordination support to project managers and field teams Required Skills & Competencies Project coordination Accounts payable and project billing Project controls and expense tracking Forecasting and budget reconciliation Qualifications Minimum of 3 years of experience in a project billing, project coordinator, or similar role Construction industry experience required Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities Proficiency in Microsoft Office (Excel, Word, Outlook) Clear, professional communication skills with a proactive follow-up mindset Reliable, self-motivated, and comfortable working both independently and as part of a team Notary Public certification preferred (or willingness to obtain upon hire; company-sponsored) Why This Role? This is an excellent opportunity for a motivated professional who enjoys balancing financial accuracy, documentation, and hands-on project coordination in a fast-paced construction environment. Job Type & Location This is a Contract to Hire position based out of Tampa, FL. Pay and Benefits The pay range for this position is $25.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Tampa,FL. Application Deadline This position is anticipated to close on Apr 15, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Project Biller will support project teams with financial coordination, including accounts payable, billing, and expense reconciliation. They are also responsible for maintaining project documentation, managing insurance compliance, and assisting with general administrative tasks.