Project Contract Administrator at Griffith University

City of Brisbane, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

17 May, 26

Salary

93254.0

Posted On

16 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Construction Contract Administration, Financial Procedures, Managing Construction Contracts, Financial Controls, Enterprise Finance Systems, Reconciliations, Documentation Management, Compliance Requirements, Microsoft Office Suite, PeopleSoft, Project Online, Tendering, Contract Establishment, Contract Management, Payment Certificates, Variation Claims

Industry

Higher Education

Description

Company Description Every institution values excellence. What matters most is why. Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them. Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence. Campus Life Capital Works and Minor Projects (CW&MP) plan and deliver new-built assets, refurbishments to existing facilities and replacements or upgrades of services infrastructure across all of Griffith University's campuses. The projects and client portfolios are diverse, and range in value and complexity, delivered through various contractual engagements. Job Description As a Project Contract Administrator, you will be supporting the delivery of Griffith's infrastructure projects, which includes a new nine-storey flagship building contributing to the future vision of Brisbane South (Nathan) campus, along with a broad portfolio of projects which provide campus enhancements and renewals including accessibility upgrades and sustainability projects such as multi-campus solar panel installation. Key Responsibilities Provide comprehensive administrative support across the tendering, contract establishment, and contract management lifecycle. Including preparing and processing Payment Certificates, Variation Claims, and Extension of Time requests. Manage project financial controls by setting up purchase orders in PeopleSoft, reconciling transactions, reviewing, and correcting expenditure allocations, and calculating, lodging, and paying statutory registrations and levies to meet legislative obligations. Maintain accurate contract documentation and project records (both in PeopleSoft and Project Online), oversee adherence to established procedures and contractual terms, and escalate any non-compliance issues. About you What matters most is your drive to create a brighter future that benefits all. Through our core principles of excellence, ethics and engagement, you’ll thrive on seeing the direct and lasting impact your work has on the University community. You will also have: Demonstrated working knowledge and an understanding of construction contract administration processes and associated financial procedures. Direct and recent experience of managing construction contracts. Strong financial and systems capability, including experience working with enterprise finance systems and reconciliations. High attention to detail with the ability to manage documentation, compliance requirements and competing priorities. Possess skills in Microsoft Office Suite of programs and experience in, or the ability to acquire proficiency in, PeopleSoft and Project Management Software What we can offer This is a fixed term (ending 9 April 2027), full time position primarily based at the Griffith University Brisbane South (Nathan) campus. As Griffith is a multi-site University you may be required to work across other locations. Griffith University’s sites are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples. Salary Range The full time equivalent base salary will be HEW Level 5.1, $79,705 per annum + 17% superannuation. The total FTE package will be $93,254 per annum. Additional Information As a values-led organisation, at Griffith University, we’ve worked hard to create a dynamic and strong organisational culture. We offer: 50% fee discount for work-related postgraduate Griffith degrees Scholarships to Griffith’s flagship MBA program Mix of on-campus and work-from-home options and a supportive work environment Salary packaging options, corporate health discounts and generous leave entitlements Health, safety and wellbeing initiatives including on-campus gym facilities and internal mobility opportunities Griffith’s strategic goals include increasing the proportion of women in senior academic and professional roles and in STEMM disciplines. How to apply At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience. Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s Modern Slavery Policy. Please submit your application online and ensure it includes the following: A covering letter outlining your suitability for the role (please refer to the qualifications above and the position description). Current curriculum vitae/resume including full contact details. Applicants must have unrestricted working rights. Sponsorship is not available for this position. Successful candidates will be subject to a criminal history check. Closing date: Midnight, Sunday 1 March 2026. All applications must be submitted online. Primary Location (Campus): Brisbane South (Nathan) Employment Type: Full Time Department ID: Capital Works and Minor Projects - ODC Appointment Type: Fixed Term

Responsibilities

The role involves providing comprehensive administrative support throughout the tendering, contract establishment, and contract management lifecycle, including processing payments and variation claims. Key duties also include managing project financial controls using PeopleSoft, reconciling transactions, and ensuring adherence to contractual terms and legislative obligations.