Project Controls Analyst

at  Stantec

DESCRIPTION

Stantec Buildings is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment can make the world a better place for future generations. Join us and design your place with Stantec.
As part of a collaborative project management team, our project controls analysts provide innovated solutions for complex challenges while always focusing on client needs and team collaboration. Joining our team offers opportunities for mentorship and growth, through work on diverse projects, both small and large, across multiple sectors. Our teams enjoy working directly with internal and external clients, as valued and respected project team members. We are committed to fostering a culture of inclusion, empowerment, and thought leadership.

YOUR CAPABILITIES AND CREDENTIALS

• Understanding of project accounting principles, project profitability and how various accounting departments work in layers within a corporation.
• Ability to read, interpret, and act upon the requirements outlined in agreements and contracts.
• Analytical mindset with ability to synthesize data and ideas, make recommendations, and identify potential issues and/or trends.
• Ability to manipulate data within spreadsheets, database systems and produce reports.
• Strong attention to detail and documentation, along with time management skills.
• Ability to prioritize and coordinate numerous project tasks in a rapidly changing environment.
• Good communication skills and the ability to work with all levels of staff in multiple locations.
• Able to work with a combination of work styles - collaboratively while maintaining autonomy.
• Requires understanding of the Microsoft Office Suite, Adobe or Bluebeam.
• Willingness and ability to learn new software applications as they are introduced to improve efficacy in delivering final product.
• Reliability, follow-through, and teamwork

EDUCATION AND EXPERIENCE

• Associate’s degree in business, engineering, or finance preferred with a minimum of 6 years’ experience or equivalent combination of skills and experience.
• Experience in an architecture / engineering firm, accounting firm or construction related company preferred.
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• The responsibilities of this position include, but are not limited to, the following:
• Gain proficient knowledge of the Stantec Project Management tools (Oracle, Power BI, Project Pursuit Tool (PPT), Integrated Project Management (IPM) and Project Update Review Service (PURS) etc.) and understanding and following Stantec’s over-arching project management framework processes to become a resource for Project Managers and supporting ISO 9001 compliance.
• Assist the PM team with work plan implementation, and analysis of work plan against schedule, utilizing resourcing apps as appropriate.
• Assist with contract and legal compliance review.
• Assist with subcontractors’ coordination by preparing agreements, follow up on change order status, and tracking budgets.
• Reviewing time and expenses charged to projects and coordinating adjustments as necessary.
• Assist the PM team with monthly financial reports and communicate billing plans to Project Accountants.
• Assist PM with tracking budget and schedule, maintaining risk logs, and assisting tracking that deliverables go through proper review process.
• Assisting with review of contract invoicing requirements and ensuring accuracy and completeness - checking for adherence to rate schedules, proper PO references listed, including additional Client required reporting as necessary.
• Assist PMs with their outstanding Account Receivables – coordinating with the finance team and/or the Client as appropriate.
• Assist PMs with their estimate-to-complete (ETC) requirements as necessary utilizing tools mentioned above.