QUALIFICATIONS

• High School Diploma is required, diploma in Business Administration, Finance or equivalent considered a strong asset.
• 1-2 years of experience working in an administrative role is required.
• Proficiency in Microsoft Office Suite is required.
• Excellent communication (written and verbal) skills required.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping would be an asset.
• Working knowledge of operation of standard office equipment would be an asset.

ROLE

Reporting to the Project Controls Supervisor, the Project Controls Assistant is responsible for the support of collaborative clerical and administrative duties relating to the effective delivery of project controls and scheduling. The Project Controls Assistant will typically work with a Project Controller but may also correspond with project stakeholders and process data that supports the initiation, execution, and closing of project cost and schedule tracking.

RESPONSIBILITIES

• Review and validate timesheet submissions to ensure accurate alignment with active project codes and tasks.
• Approve time entries in accordance with internal processes and escalate discrepancies or issues as needed.
• Assist in the ongoing update, maintenance, and reconciliation of project-related data in project tracking and cost control software.
• Ensure accuracy of input to support timely and reliable project forecasting, budgeting, and reporting.
• Draft, edit, and format various project controls and scheduling documents, including progress reports, baseline schedules, change requests, and internal communications.
• Ensure documentation adheres to company standards and is properly organized for easy access and reference.
• Maintain and manage project documentation folders in SharePoint, ensuring version control, accessibility, and proper naming conventions are consistently applied across all active and archived projects.
• Collaborate as an integral member of the project team, supporting Project Managers, Controllers, and Engineers by facilitating effective communication, ensuring deliverables are on track, and contributing to the overall success of project execution.