Project Controls & Finance Administrator at WSP

Nanaimo, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

22 Jul, 26

Salary

102500.0

Posted On

23 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project controls, Financial processes, Contract management, Oracle, Billing operations, Financial reconciliation, Budget reviews, RFP/RFQ coordination, Data accuracy, Cross-functional collaboration, Subconsultant agreement management, Timecard management, Expense management, Safety compliance, Operational workflows

Industry

Professional Services

Description

What if you could redefine what's possible? With us, you can. You want Purpose. Growth. Opportunity. People who get it. We are the home of ambitious, passionate, and innovative world shapers. With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions. We are pathfinders and impact makers. We are Visioneers. We are WSP. -------------------------------------------------------------------------------- The Opportunity Your Impact Starts Here. As a Project Controls & Finance Administrator, you will support project delivery, financial accuracy, and operational excellence for CMS (Construction Management Services) Transportation West. You will work closely with Project Managers, Finance, Billing, Contracts, and construction supervision teams to keep projects running smoothly from setup through closeout. Your work ensures strong financial controls, streamlined processes, and reliable information that enables our teams to deliver impactful transportation and infrastructure projects across British Columbia. The Construction Management Services (CMS) group is part of the Bridges and Roads organization for Western Canada. It provides project supervision on both road construction and bridge construction, and geomatic services to transportation agencies in BC. It has been involved in a wide range of projects from extremely large projects like the Kicking Horse Canyon project, to culvert replacements throughout the province. -------------------------------------------------------------------------------- Your Impact In this role, you will: * Support monthly financial activities, including revenue estimates, PSR preparation, providing information to Finance, and contributing to annual backlog and pipeline updates. * Coordinate contract and project setup activities, including MSA (Master Standing Agreements) and major project configuration, Oracle and ORA workflows, document support, and contract extensions or budget adjustments. * Manage billing operations by preparing for monthly billing cycles, reviewing drafts with Billers, approving invoices, and resolving issues in Oracle. * Support project controls functions through budget reviews, re‑baselining, project reconciliations, closeouts, and updates to project documentation and DLMs. * Oversee RFP/RFQ coordination, including opportunity tracking, communications with internal teams, eRISP steps, adjudications, and escalation of issues. * Provide ongoing support for survey projects through usage tracking, invoice preparation, equipment rate management, and weekly project reporting. * Monitor accounts receivable, follow up with clients on outstanding amounts, and collaborate with Finance on status updates. * Manage subconsultant agreements, supplier renewals, insurance documentation, payment investigations, and monthly IC (Independent Contractor) invoice processing. * Support team operations by assisting with timecards, expenses, troubleshooting, purchase orders, and maintaining confidential information. * Help maintain safety readiness through safety equipment procurement, document support, and participation in safety meetings. -------------------------------------------------------------------------------- The Skills That Set You Apart * Strong understanding of project controls, financial processes, and operational workflows within a contract or project‑based environment. * Experience with contract management, opportunity tracking, Oracle project setup, ORA workflows, and financial reconciliation. * Proficiency supporting billing cycles, reviewing financial information, troubleshooting system issues, and coordinating with Billers and Project Managers. * Ability to navigate multiple shifting priorities, manage concurrent projects, and maintain accuracy across complex data sets. * Skilled in building strong working relationships with cross‑functional teams, providing guidance to Billers/Assistants, and supporting team operations. -------------------------------------------------------------------------------- Compensation AB, BC, NT, NU, SK & YT: $77,400 – $102,500 MB & ON: $70,600 – $97,200 NB, NL, NS, PE & QC: $69,900 – $92,900 Disclosure: The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organisational needs. The wage range provided in this job posting may be subject to change for business purposes. -------------------------------------------------------------------------------- Why Choose WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home. • Proudly Canadian – we are a Top 100 Employer in Canada for 2026. • A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach. • Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours. • Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. #WeAreWSP -------------------------------------------------------------------------------- Make Your Mark With WSP Join us and play a key role in delivering the financial and operational foundation that supports complex transportation and infrastructure work across Western Canada. At WSP, we exist to shape communities to advance humanity. It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers. As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact. At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose. Join us. Please Note: Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here [https://www.wsp.com/en-ca/corporate/ca/health-safety]. Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits). WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity. Only the candidates selected will be contacted. WSP does not accept unsolicited resumes from agencies. Full details here [https://www.wsp.com/en-ca/careers/notice-to-staffing-agencies].

Responsibilities

The Project Controls & Finance Administrator supports project delivery by managing financial activities, billing operations, and project controls for transportation and infrastructure projects. They also coordinate contract setups, subconsultant agreements, and provide operational support to project managers and construction teams.