Project Coordiator at Moxxie

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

01 May, 26

Salary

0.0

Posted On

31 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Financials, Draw Packages, Invoice Processing, Schedule of Values (SOV), Cost Tracking, Lien Waivers, Change Order Management, Compliance Checks, Project Administration, Documentation Distribution, Meeting Coordination, Subcontractor Compliance, Project Setup, Project Closeout, Safety Culture, Drone Operation

Industry

Real Estate

Description

Description The Project Coordinator plays a key role in supporting the successful execution of construction projects by working closely with the Project Manager, Assistant Project Manager, Superintendent, and Project Engineer. This position serves as the administrative and operational hub for project activities, ensuring efficient communication, accurate documentation, and timely completion of critical project tasks. Key Responsibilities Project Financials & Draws Walk the job with the PM and/or Superintendent to review draw progress and confirm work in place. In coordination with the PM or APM, prepare and submit monthly draw packages to ownership. Enter and code project invoices for accurate financial tracking. Review subcontractor Schedule of Values (SOV) with PM and ensure accurate entry into Textura. Track and manage subcontractor payment holds; serve as liaison between subcontractors and Textura. Run Cost vs. Billed reports to monitor project balances. Work with the accounting department to ensure timely processing of non-committed invoices and collection of lien waivers. Assist PM/APM with the Monthly Job Cost Report (PPR) to ensure alignment between Procore and AIA. Conduct monthly Procore/Textura audits of subcontractor change orders for accuracy and completeness. Conduct compliance checks to ensure proper communication and data integrity between Procore, Textura, and Vista systems. Work with the PM to create and maintain financial and operational project reports. Project Administration & Office Management Manage and distribute weekly activity reports to ownership and the City. Attend and participate in all project-related meetings, including OAC, subcontractor, and internal coordination meetings. Assist with new project estimating efforts as requested. Prepare and submit credit applications for approval. Respond to internal, ownership, developer, subcontractor, and vendor inquiries promptly. Coordinate with Dominion Development for project updates and provide marketing materials upon request. Assist PM/APM with issuing all project documentation, including: Master Service Agreements (MSAs) Work Authorizations (WA’s) Subcontract Change Orders (SCOs) Internal Change Orders (ICOs) Proposed Change Orders (PCOs) Prime Contract Change Orders (PCCOs) Review subcontractor compliance documentation and insurance coverage alongside the insurance specialist. Support PE with submittal reviews, RFI tracking, and understanding project documentation. Serve as on-site job office manager to maintain a professional, organized work environment: Schedule site cleaners and water deliveries. Order supplies, snacks, and project essentials as needed. Coordinate with HR for new team member setup and site orientation. Manage project task lists. Organize meetings, agendas and project calendars. Participate in safety walks and promote a culture of jobsite safety. Operate company-provided drone to capture aerial project photos for progress documentation. Project Setup & Closeout Assist with new project setup, including: Verifying GC SOV, cost codes, and descriptions. Reviewing retention withholding Prime Contract exhibits and updating project SOV with appropriate labor/material cost codes. Confirming accurate Procore project start and substantial completion dates. Setting up standardized project folders in SharePoint. Work alongside PM and Superintendent to monitor open permits and inspection tracking. Assist PE with project closeout deliverables, substantial completion lists, and meeting minutes. Participate in owner, architect, and design team walkthroughs and punch walks. Review owner or property management marketing materials for accuracy prior to release. Requirements Strong understanding of construction project processes, documentation, and financial tracking. Proficient in Procore, Textura, and Vista (or similar project management and accounting platforms). Excellent communication and coordination skills with diverse stakeholders (owners, subs, internal teams). Highly organized and detail-oriented, with the ability to manage multiple priorities in fast-paced environments. Proficiency in Microsoft Office and SharePoint. OSHA 10 Certification. Complete Blueprint Reading Basics Course.

Responsibilities

This role acts as the administrative and operational hub for construction projects, supporting the Project Manager and team by managing project financials, including draws, invoicing, and cost reporting. Key duties also involve comprehensive project administration, documentation management, and maintaining an organized on-site office environment.