Project Coordinator - 5 months contractor at Westpac New Zealand

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

20 May, 26

Salary

0.0

Posted On

19 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Jira, Project Administration, Scheduling Meetings, Taking Minutes, Delivery Framework, Governance, Risk Management, Issue Management, Stakeholder Communication, Jira Advanced Roadmaps, Project Management Principles, Presentation Skills, Communication Skills, Ownership, Stakeholder Connection

Industry

Banking

Description

About us At Westpac New Zealand, our purpose is to Help New Zealanders Succeed. As a Bank and one of New Zealand's leading employers, we are passionate about helping people. We are taking action today to create a better future for the people who bank with us, work with us, invest in us or are part of our broader communities. Mō te tūranga | About the role We are looking for an experienced project co-ordinator with strong JIRA skills to join our Risk & Transformation delivery portfolio. Role would include project administration tasks such as scheduling meetings or taking minutes, but may involve some entry-level delivery work • Support Project and Programme Management. Provide coordination support including collation and preparation of reports and packs for distribution of all programme governance and SteerCo meetings as required. Minuting and managing registers for meetings actions and decisions. • Delivery Framework & Governance. Support to ensure adherence to the WNZL delivery framework and ensuring artefacts such as stage gates documents and change requests are maintained in governance repositories. • Risk, Issues, Assumptions and Dependency management. Proactively maintain project registers and follow-up on decisions, actions, risks and issues and change requests to ensure appropriate and timely resolution. • Stakeholder and Project Communication. Assist with the communications related to project progress, issues and dependencies. • Work with teams to maintain Jira milestones and other Enterprise tools are updated as required. • Coordinate project logistics, room bookings, meeting invitations and workshops as needed • Ordering of new equipment and organisation of workspaces and onboarding for team members. • Perform related duties as assigned, within the scope of role and as required by the Programme Manager. Nā tāu rourou | What will you bring? • Strong project management tools experience and software such as Jira (e.g. familiar with JIRA Advanced Roadmaps). • Understanding of project management principles, methodologies and best practices. • High quality presentation skills • Excellent verbal and written communication skills • Can take ownership of tasks • Ability to connect with stakeholders at all levels • Understanding of Industry knowledge in which the programme or initiative operates. Our culture is rich with stories of how our people like to help, our customers, our community and each other. This is reflected through flexible working arrangements to ensure that our people have a balance in their life with those things that are important to them. Through ensuring that we provide opportunities to everyone regardless of what society throws at them, we are a safe place to work where you are treated equally and appreciated.

Responsibilities

The role involves providing project coordination support, including preparing governance reports, minuting meetings, and managing action registers. Responsibilities also include maintaining project registers for risks, issues, assumptions, and change requests, and assisting with project communications.