Project Coordinator/Admin Assistant

at  Expeditors

Company Description
“We’re not in the shipping business; we’re in the information business” -Peter Rose, Expeditors Founder
Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics.

Organic Growth – Expeditors promotes from within. As a shining example, our CEO started as an entry level employee in our San Francisco office 31 years ago.

• 15,000 trained professionals
• 250+ locations worldwide
• Fortune 500
• Globally unified systems

Job Description
We are searching for a Project Coordinator to report directly to the Regional Vice President of Canada on projects and various day-to-day administrative functions:

Key Responsibilities

• Liaising with clients and managers to define project objectives, scopes and requirements all while ensuring adherence to corporate policies and frameworks.
• Maintaining and monitoring plans, schedules, documentation, budgets and expenditures.
• Support with project changes, assess risks / issues and provide solutions where applicable.
• Documenting and following up on important actions and decisions from meetings.
• Organizing, attending and participating in stakeholder meetings.
• Preparing necessary presentation and reporting materials for meetings, and ad-hoc requests.
• Cross collaboration with colleagues to work through ad-hoc project requests
• Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
• Event and visitor management.
• Other duties as required.

Qualifications
Qualifications

Bachelor’s degree in business or related field of study. PMP or CAPM certification completed or in progress is an asset

• Two years’ experience in related field.
• Exceptional verbal, written and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Skilled in Microsoft applications including Word, Excel, Outlook, PowerPoint and Power BI.
• Ability to work on tight deadlines.
• Organizational skills
• Time-management
• Strong work ethic.
• Attention to detail.
• An interest in transportation and logistics would be an asset.
• An interest in developing people would be an asset.
• Financial literacy and understanding of PnL statements would be an asset.

Additional Information
Benefits
Paid Vacation, Holiday, Sick Time
Health Plan: Medical, Prescription Drug, Dental and Vision
Life and Long Term Disability Insurance
RRSP Retirement Savings Plan
Employee Stock Purchase Plan
Training and Personnel Development Program
Expeditors Canada Inc. is an equal opportunity employer and is pleased to accommodate individual needs in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) within our recruitment process upon request. If you require accommodation at any time throughout the recruitment process, please contact Employee Relations at EmployeeRelationsCanada@expeditors.com.
Salary range is from CAD 50,000 to CAD 60,000 per annum

• Liaising with clients and managers to define project objectives, scopes and requirements all while ensuring adherence to corporate policies and frameworks.
• Maintaining and monitoring plans, schedules, documentation, budgets and expenditures.
• Support with project changes, assess risks / issues and provide solutions where applicable.
• Documenting and following up on important actions and decisions from meetings.
• Organizing, attending and participating in stakeholder meetings.
• Preparing necessary presentation and reporting materials for meetings, and ad-hoc requests.
• Cross collaboration with colleagues to work through ad-hoc project requests
• Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
• Event and visitor management.
• Other duties as required