Gordon Barr Ltd. is seeking a Project Coordinator / Administrator to join our team. With over 76 years of experience, we are a trusted leader in heavy civil, underground works, site servicing, and infrastructure solutions across Southeastern Ontario.
As our business continues to grow, so does the need to strengthen our project delivery team. This role is ideal for a junior to intermediate-level construction professional looking to gain valuable experience and grow into larger responsibilities.
About the Role
Reporting to the Project Manager, the Project Coordinator / Administrator will assist with the organization, administration, and control of project activities. Working closely with Project Managers and Superintendents, this role provides essential support to ensure projects are executed smoothly, on schedule, and in compliance with industry standards.

Key Responsibilities

• Support project documentation including meeting minutes, change orders, site instructions, shop drawings, progress claims, and sustainability requirements (e.g., LEED, waste management, erosion and sediment control).
• Set up and maintain reporting procedures such as cost reports, project status reports, and document control systems.
• Maintain accurate project logs (RFIs, subcontractor/vendor lists, purchase orders, owner directives, etc.) and track responses.
• Assist with trade contractor coordination, RFIs, invoices, and document processes.
• Manage project administration activities including timekeeping, labour coding, equipment coding, purchase order coding, and safety reporting.
• Review construction plans for compliance with codes, regulations, and ordinances.
• Provide day-to-day support to field staff and management teams.

Qualifications

• 3+ years of experience in a construction project coordination or administration role.
• Ability to read blueprints, schematics, and field drawings.
• Strong working knowledge of Microsoft Office (Excel, Word, Outlook); Adobe or Bluebeam Revu experience an asset.
• Understanding of construction trades, techniques, and safety practices.
• Familiarity with local, provincial, and federal workplace regulations.
• Strong organizational skills, accuracy, and attention to detail.
• Excellent communication and teamwork abilities.

What We Offer

• Competitive salary, based on experience.
• Comprehensive benefits package.
• Opportunities for professional growth and career development.
• A supportive team environment in a long-standing, reputable company.

Job Type: Full-time
Pay: $54,000.00-$65,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Vision care

Ability to commute/relocate:

• Kingston, ON K7K 2L5: reliably commute or plan to relocate before starting work (required)

Experience:

• Administrative or Construction : 3 years (preferred)

Language:

• English (preferred)

Work Location: In perso

• Support project documentation including meeting minutes, change orders, site instructions, shop drawings, progress claims, and sustainability requirements (e.g., LEED, waste management, erosion and sediment control).
• Set up and maintain reporting procedures such as cost reports, project status reports, and document control systems.
• Maintain accurate project logs (RFIs, subcontractor/vendor lists, purchase orders, owner directives, etc.) and track responses.
• Assist with trade contractor coordination, RFIs, invoices, and document processes.
• Manage project administration activities including timekeeping, labour coding, equipment coding, purchase order coding, and safety reporting.
• Review construction plans for compliance with codes, regulations, and ordinances.
• Provide day-to-day support to field staff and management teams